Administrative Assistant- K

Vassar College

Administrative Assistant- K

Department: Political Science Department
Duration of Position: Academic year / Full time
Position Type: Staff
Posting Date:
Posting Removal Date: Open Until Filled
Posting Number: 1001870

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities The Administrative Assistant provides administrative and operational support to the Political Science Department. The Administrative Assistant assists the department chair, faculty, staff, students, and visitors with administrative functions.

Responsibilities:

• Working with the chair on all subjects including annual reports, staffing plans and course masters.
  
• Assisting faculty with course preparations and professional travel arrangements, reimbursements.
  
• Managing, supervising and coordinating student interns, assistants, and workers in the department (including managing time sheets).
  
• Establishing and maintaining student records such as student progress toward completing the correlate and major.
  
• Determining and tracking eligibility for departmental honors and prizes.
  
• Tracking departmental budgetary expenditures and requisitions.
  
• Managing departmental calendars, maintaining schedules for use of classrooms, requesting routine building maintenance, and maintaining supplies and office equipment.
  
• Providing general clerical support and responding to inquiries, answering phones and managing internal and external correspondence.
  
• Updating course catalog copy, departmental policies and department brochure.
  
• Coordinating department lectures (including travel arrangements for guests) and planning medium/large special events including catering, advertising, and reimbursements.
  
• Performing other duties as assigned.

Qualifications
Qualifications:

• A minimum of two to four years administrative support experience and/or training.
  
• Ability to interact effectively with a diverse community of students, faculty, staff and visitors.
  
• Ability to effectively manage deadlines and multiple competing priorities while maintaining attention to detail and exercising good judgment.
  
• Must exercise discretion and maintain confidentiality.
  
• Maintain a professional problem-solving demeanor during sometimes stressful situations.
  
• Ability to work independently and with other departments on campus including Accounts Payable, Registrar, Purchasing, Student Employment, Human Resources, Building & Grounds and Campus Activities.
  
• Strong computer skills are required including proficiency with both Mac and PC platform environments, Microsoft Word, Microsoft Excel, Google's suite of tools (gmail, calendar, drive, docs, etc.), Workday (or comparable database systems), and a variety of email and internet browsers. Must be open to learning new software as needed.
  
• Excellent written and verbal communication skills and telephone manner are essential.

Required Applicant Documents
Resume
Cover Letter
Contact Information for 3 References

Optional Applicant Documents


Special Instructions to Applicants
To complete your application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. (Word or PDF format required.) Review of applications will begin immediately. This position will remain open until filled.

For full consideration applicants should apply by:


Anticipated Start Date:
Anticipated End Date (If Applicable):

To Apply
All applicants must apply online at: https://employment.vassar.edu.

Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

jeid-5fdb3ac75aabb7448f4d4a616a9be9c2