Administrative Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 3, 2020
View more
- Position Type
- Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
-
Work
with patients, families, physicians, and outreach facilities to aid
in planning and facilitating patient clinic and/or sleep study
visits.
Upload data into patient medical record in EPIC, verify EPIC
visits, and coordinate scheduling of ancillary
services.
Schedule/reschedule patients to efficiently utilize resources
(e.g. backfill to cover cancellations or add urgent
appointments).
Obtain insurance pre-authorizations for procedures as assigned,
as well as any additional procedures as requested by
physicians.
Obtain and/or verify patient’s demographics and insurance
coverage data in EPIC or telephone to complete
registration.
Prepare sleep study packet for interpreting Providers from the
various outreach facilities.
Format sleep results letter in EPIC and send to ordering
physicians via in-basket, fax, or
mail.
Submit non-EPIC pro fee billing for outreach facilities via
email to the Billing Department.
Create invoices for fee-based services and park same in SAP A/R,
monitor and track payments, identify unpaid invoices and
resolve.
Manage primary department telephone line, retrieve and relay
messages to appropriate parties.
Schedule meetings and maintain provider’s
schedule.
Provide back-up support coverage for lunches, illness, and other
time-off requests as needed in the
Division.
Assist with the preparation of correspondence, reports, consent
forms, and related documents.
Other
duties or projects as assigned.
- High School Diploma or GED required.
- Three (3) years of related experience required.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula:30 undergraduate degree credits (semester hours) may substitute for required experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Preferred Qualifications:
-
Bachelor’s Degree preferred.
Special Knowledge, Skills, and Abilities:
-
EPIC
proficient– Understand the scheduling and registration process to
be able to recognize and resolve incorrect demographic and
insurance registration.
SAP -
A/R FV70 (outgoing invoices), FBL5N (reconciling invoice payments);
Shopping Cart; and Trip Manager.
Comprehensive knowledge and compliance of HIPAA rules and
regulations in the dissemination of patient protected health
information (PHI).
Proficient in PC operations and software applications such as MS
WINDOWS, EXCEL, POWERPOINT, and
WORD.
Knowledge of Medical
Terminology.
Able
to complete mandatory on-going training necessary to schedule new
and follow-up appointments as
appropriate.
Excellent interpersonal, communications, and customer service
skills.
Communication: Exchange non-routine information using tact and
persuasion as appropriate requiring good oral and written
communication skills.
200 N WOLFE ST, JHDMR BLDG., SUITE 3069, BALTIMORE, MD 21287
Department name:10003087-SOM - Department of Pediatric Pulmonary
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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