Assistant Dean, Finance and Administration (10805)

District of Columbia, United States
Salary Not Specified
Sep 03, 2020
Employment Type
Full Time


The Assistant Dean of Finance and Administration works with the Dean, Associate Deans and the Special Assistant to the Dean on all issues concerning budgets and technology for academic and all other school functions. The Assistant Dean develops and monitors the budgets to support the academic and administrative functions of the School of Public Affairs (SPA). The Assistant Dean manages a team of staff to ensure budget, human resources, and other financial transactions are processed in a timely manner, in compliance with University policies. The position is responsible for all staff human resources processes in the school. The Assistant Dean is responsible for managing external funding, as well as enrollment budget and revenue forecasting and strategic planning.

This position coordinates with other schools and administrative offices of the University on financial planning, reporting and budgeting. The incumbent works closely with the Dean and Associate Deans to ensure financial resources of the school are deployed to support the academic programs and further the strategic plans of the school and the University. S/he ensures all expenditures are in compliance with university, state and federal law. S/he is also responsible for assessing technology development and maintenance and other capital needs of the school.

Essential Functions

1. Budget

Oversees all SPA budgets including spending and long term planning, with particular emphasis on variable revenue. Works with the Dean, Associate and Assistant Deans to ensure sufficient funding is available for all SPA functions. Responsible for planning, formulating, tracking and updating the school’s budgets, including budgets for externally funded programs, Instructional Revenue Centers (IRC) as well as main-stream school operating budgets to ensure that the school’s programs are well supported and organized to meet academic and management needs and serve the school’s mission. Works with school faculty and staff as decisions are being made to propose and develop IRC’s and other externally funded programs to determine if they are financially feasible and are programmatically possible in compliance with university regulations and policies and federal and local law. Prepares special reports as required by University officials. Provides financial guidance and input for solving administrative and management problems involving school programs.

2. Human Resources Administration

Responsible for all staff human resources processes in the school and implementing university human resources policies and procedures to ensure that the school is in compliance and that employees’ and school needs are met. Ensures that human resources transactions are processed in a timely manner. Responsible for ensuring school’s compliance with Affirmative Action policies and procedures as applied to staff. Counsels Dean, Associate Dean for Academic Affairs, department chairs, program directors and other SPA staff on all staff human resources related matters.

3. Program Fiscal Review and Assessment, Development, and Strategic Direction

Provides financial guidance and input for all program review, development and assessment. Provides, in coordination with the Dean, Associate Deans and Special Assistant to the Dean, input regarding the strategic direction for the school in relation to budget and technology. Works closely with the Dean and Associate Deans to ensure that all school academic and programmatic needs are met in the current fiscal year and for future years to help meet the mission of the school.

Essential Functions (Continued)

4. Grant Management

Responsible for overseeing the post award function for the School. Works closely with the Office of Sponsored Programs, to ensure budgets are developed accurately and in accordance with university regulations and federal guidelines, as applicable. Responsible for supervising the Manager of Externally Funded Programs to ensure that pre-award review of budgets is timely and accurate, day-to-day revenue and expense tracking is reported accurately and timely, and also that grants and contracts are closed out in accordance to federal and university guidelines.

5. Technology, Facilities, and Capital Needs

Responsible for assessing the school’s technology development and the budget implications of facility improvements. Manages the contracts associated with facility maintenance and improvements—evaluating, developing and recommending changes as needed.

6. Supervision

Supervises and coordinates the work of three full-time employees. Responsibilities include interviewing, training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.

7. Other duties as required.

Supervisory Responsibility
  • Directly supervises 3 FT employees: Information Technology Services Manager, Manager, Budget and Personnel, and Manager, Externally Funded Programs.

Position Type/Expected Hours of Work
  • Full time
  • Team Leader/Consultant A
  • Exempt

Required Education and Experience
  • Bachelor's degree
  • 8-10 years of relevant experience (8-10 years of progressive experience in budgeting and accounting in an educational institution or large, complex organization)

Preferred Education and Experience
  • Master's degree

Additional Eligibility Qualifications
  • Evidence of supervisory experience.
  • Demonstrated experience in managing multi-million dollar budgets and strong knowledge of budgeting and accounting principles.
  • Excellent organizational skills with proven ability to establish and implement strategic priorities in a dynamic and high pressure environment.
  • Familiarity with a university environment, including knowledge of the organizational structure of universities and/or non-profit organizations.
  • Strong interpersonal and communication skills; analytical, financial, organizational and problem-solving ability and leadership skills required
  • Demonstrated ability to work in a team oriented work environment
  • Leadership, self-direction, and independent judgment.
  • Hiring offers for this position are contingent on successful completion of a background check

  • Click here to learn about American University's unique benefit options

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American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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