Account Clerk III

Employer
Southeast Community College
Location
Nebraska, United States
Salary
Salary Not Specified
Posted
Sep 03, 2020
Employment Type
Full Time
Posting Details

Position Title Account Clerk III Department Business Office Location Beatrice Job Category Support Staff Job Type FT Posting Number 01248 Position End Date
General Description of Position

The Account Clerk III works under the supervision of the Director of Student Accounts and performs duties supportive of the student accounts or fiscal services department. Initiative and judgment are necessary to plan, organize, and perform the assigned duties. The position performs complex accounting clerical and bookkeeping tasks to support accounts receivable, accounts payable, payroll, timekeeping, auditing, cashiering and/or other accounting-related functions. This position posts journal entries, processes payments and deposits, processes and checks edits of accounts payable, and verifies accuracy of all data. The position may also lead and train other personnel. The position will serve as a resource to faculty, staff, students and third parties.

ESSENTIAL FUNCTIONS
Accounts Receivable
• Establishes accounts receivable accounts for students that includes entering charges to student accounts and others.
• Prepares requests for student refund checks.
• Creates and mails billings for student tuition, fees, and other related charges.
• Enters holds on past due accounts.
• Receipts payments from students, scholarships, outside agencies, and SCC departments/areas (including but not limited to bookstore, housing, parts department, department production funds, childcare, and cafeteria).
• Creates and manages payment plans offered to the students through SCC .
• Prepares bank deposits and transports the deposits to the bank when appropriate.
• Reviews files, records, and other documents to obtain information to respond to requests from students, parents, vendors and agencies regarding but not limited to statements, billings, student finance and 1098 T’s while answering the call line, direct calls or assisting at the counter.
• Provides excellent customer relations and confidentiality with essential attention to the FERPA laws.

Bookstore Accounts/Invoices
• Authorizes and establishes student charge accounts for books via the Bookstore Accounting Software System- PRISM and enters these charges in the Colleague computer system.
• Audits and tabulates book charges for students and third-party agencies.
Production
• Receipts and/or record production revenue from various departments.
• Maintains and updates listing of completed production orders.
Collections
• Ensures the proper collection procedures have been followed including mailing of statements to those with past due accounts.
• Determines the bad debt holds that are needed for past due accounts.
• Coordinates with an outside collection agency to collect past due accounts.
• Enters the payment transactions received from the collection agency into the student accounts.

Third Party Agencies/Sponsors
• Establishes per term sponsorships for sponsors authorizing payment of charges for students or courses.
• Links the students/courses to the sponsorships on the Colleague computer system.
• Prepares and sends the billings to the sponsors for tuition, fees, books and other authorized materials with a consistent billing cycle.
• Manages the billings and communicates with the sponsors as well as with the students who are involved with the sponsors.
Tuition Payment Plans
• Works directly with students and parents to explain the Tuition Payments Plan and assists them in the enrollment process.
• Manages and reports any adjustments or cancellations to the individual agreements.

Payroll
• Procure necessary paperwork to establish new staff in the Colleague computer system.
• Processes payroll information, changes and terminations as required.
• Audits payroll registers for part-time employees.
• Assists new employees and staff with information on health, life insurance, retirement forms, etc.
• Compiles and sends documents for full-time and part-time payroll to the Payroll Specialists to complete the pay process.

Accounts Payable
• Checks edits of invoices, verifies the accuracy of the data entered and that correct amount of payment is being made to the proper vendor, and runs the accounts payable check cycle.
• Serves as a back-up for other Account Clerk positions.
• Reviews account coding, verifies that sales tax has not been charged and assures that all applicable discounts are taken.
• Creates new vendors and ensures that all vendors have a current W-9 on file.
• Monitors vendor statements and assists with resolving any discrepancies.
• Scans and indexes AP invoice, data entry documents, statements and other documents deemed necessary.
• Maintains and continually updates the Accounts Payable Procedures manual for changes in
College policy and procedures
• Provides training to and answers questions from departments on the use of the accounting system and on payment procedures.
• Reviews files, records, and other documents to obtain information to respond to requests from vendors and third parties regarding, but not limited to, invoices, statements, and IRS Form 1099.
• Issues year end 1099 and ensures compliance with IRS regulations
Additional duties may be assigned by fiscal services to perform the related duties and support operations of the College as required.

Promote and support the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity and Diversity programs.

Promote and support the College’s organizational environment goals. Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational environment by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

Minimum Qualifications

1. High School Graduate or GED .
2. Four (4) years responsible work experience in accounts receivable, accounting or related business activity.
a. One (1) year of post-secondary business or accounting training may be substituted for one (1) year of experience.
b. An Associate Degree in accounting, business administration or finance may be substituted for two (2) years of experience.
c. Bachelor’s Degree in accounting, business administration or finance focus may be substituted for four (4) years of experience.

Desired Qualifications

1. Associate Degree or Bachelor’s Degree in accounting, business administration or related business field of study.
2. Four (4) years responsible full time work experience in accounts receivable, accounting or related business activity.

Salary

$17.61/hr


Open Date 09/03/2020 Close Date 09/17/2020 Open Until Filled No Special Instructions to Applicants

Internal and external searches will run simultaneously.

Quick Link http://southeast.peopleadmin.com/postings/7036 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Did you graduate from High School or get your GED?
    • Yes
    • No
  2. * Do you have four (4) years responsible work experience in accounts, receivable, accounting or related business activity. a. One (1) year of post-secondary business or accounting training may be substituted for one (1) year of experience. b. An Associate Degree in accounting, business administration or finance may be substituted for two (2) years of experience. c. Bachelor’s Degree in accounting, business administration or finance focus may be substituted for four (4) years of experience.

    (Open Ended Question)

  3. * Do you have an Associate Degree in Accounting, Business Administration, or related degree required?

    (Open Ended Question)

  4. * The primary work location for this position is at the Beatrice Campus, however, College employees may be required to work at other locations as needed. Is this acceptable to you?
    • Yes
    • No
  5. * All information entered in the Online Application (not your Resume) will be used to determine if you meet the minimum education and experience qualifications. Have you reviewed your Application to be sure it contains all experience and educational information to support and verify that you meet the minimum qualification for this position?
    • Yes
    • No
  6. * Are you authorized to work in the United States on an unrestricted basis?
    • Yes
    • No
  7. * Where did you see this posting? Which newspaper, website, College site or from a friend?

    (Open Ended Question)

  8. * Employment Offers are conditional based upon successful completion of all Criminal Background Checks, reference verification, transcript verification (where appropriate) and employment verification. Do you agree to these conditions?
    • Yes
    • No
  9. * Normal work hours for this exempt position are scheduled by the College between 8:00 am and 5:00 pm, Monday through Friday requiring a minimum of a 40-hour work week. Special projects and assignments and periodic increases in workload may require evening and weekend work on an infrequent basis. This is a full-time, regular position based on a 260-day work calendar. Is this acceptable to you?

    (Open Ended Question)

  10. * The minimum salary established for this position is $17.61 an hour. Is this acceptable to you?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Unofficial Transcripts
  2. Recommendation Letter
  3. Other Document


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