Sr. Grants and Contracts Analyst

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Sep 02, 2020
Employment Type
Full Time

General Summary/Purpose

The Sr. Grants and Contracts Analyst will provide professional-level sponsored funds management for the Department of Biostatistics in the Bloomberg School of Public Health. The position performs both pre-award and post-award functions that include proposal preparation and submission, budget development and projections, account reconciliation, billing/invoicing, financial reporting, effort management, account closeout, and ensuring compliance. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The position reports to the Department Administrator and works with a team of analysts.

Specific Duties & Responsibilities

Partner with faculty and the Office of Research Administration on the development of grant application submissions to various federal offices, private agencies/foundations, and commercial companies.

  • Develop detailed proposal budgets and justifications, collect and edit required application documents, interpret program announcement instructions and sponsor policies, and adhere to deadlines.
  • Manage related post-award processes, including award setup, budget distribution, salary and effort allocations, effort reporting, subcontract set-up/invoicing, and monthly account reconciliation.
  • Perform pre/post award tasks for some complex accounts, such as multi-project grants with subaward consortiums.
  • Maintain faculty salary/effort allocation sheets, including sponsored salary cap distributions.
  • Ensure timely submission and accurate preparation of financial, progress, and close out reports for sponsors. This includes close monitoring of deficits/surpluses for financial reports, and using specific agency formats for progress reports, such as NIH RPPRs.
  • Prepare cost transfers and quarterly service center billing for grant cohort.
  • Maintain current other support pages and biosketches for faculty.
  • Meet with faculty regularly to review sponsored and discretionary account balance statements/transactions, effort sheets, and discuss future grant or research program plans.
  • Review and approve travel reimbursements, bill payment requests, and purchases for both sponsored and non-sponsored accounts, which includes experience with and understanding of JHU, sponsoring agency, OMB Uniform Guidance, and Office of Internal Audit policies.
  • Assist Department Administrator with quarterly sponsored projections and annual departmental budget development.
  • Serve as a liaison between university research units, central offices and funding agencies.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Attend regular professional development trainings and report findings back to the Department, including trainings/workshops offered by Office of Research Administration; review communications and stay informed on important changes in sponsored research.
  • May review sponsored project proposals or progress reports prior to them being forwarded to the Office of Research Administration for signature. Review involves budget and document accuracy and adherence to all JHU and sponsor guidelines.
  • Offer guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. Work as a team player to support the needs of the Department.
  • Other duties as assigned.

Minimum Qualifications(Required)

Bachelor’s degree required.

  • Four (4) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by theJHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Special Knowledge, Skills, and Abilities

Prior experience preparing and submitting applications in COEUS and ASSIST

  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Ability and ease in communicating financial data and policies to customers.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts.

Classified Title: Sr. Grants & Contracts Analyst
Working Title: Sr. Grants and Contracts Analyst ​​​​​
Role/Level/Range: ATP/04/PD
Starting Salary Range:$59,280-$81,435/ Commensurate with Experience
Employee group: Full Time
Schedule:37.5 hours per week
Exempt Status: Exempt
Location:05-MD:School of Public Health
Department name: 10001070-Biostatistics
Personnel area: Johns Hopkins University

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Public Health - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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