Transfer Enrollment Advisor

Minnesota, United States
Salary Commensurate with experience
Aug 31, 2020
Employment Level
Employment Type
Full Time

APPOINTMENT DATE:  October 14, 2020, or as soon as possible

JOB TYPE:  Full-time Probationary; Non-Exempt

LOCATION:  Center for Extended Learning - Bemidji State University, Bemidji, Minnesota



The Transfer Enrollment Advisor is the first point of contact for assisting prospective and current transfer students in learning about, applying for, and enrolling primarily in on-campus degree programs, and in connecting with services needed to retain and persist.  This position initiates and responds quickly to communications from prospective, newly-admitted, and returning students to address questions, solve problems related to enrollment progression, and provide the tools necessary to be successful from inquiry through the initial term of enrollment and beyond. The Advisor’s primary goals are to grow enrollment of campus-based transfer students, improve early retention outcomes, and improve the connection transfer students feel to BSU’s mission, vision, and shared fundamental values.


The successful candidate must also possess a valid driver’s license and be able to pass a driving history background check.



  • RECRUITING (30%)
    • Recruits transfer students into undergraduate academic programs, which includes development of and travel to events where prospective students will be. Fields a wide range of inquiries with professionalism, making referrals to internal and external contacts as needed.
    • Tracks prospective students from point of inquiry through initial term of enrollment, utilizing appropriate communication modules and CRM systems. Acts quickly upon changes in student status.
    • Works directly with BSU academic departments to align recruiting methods with program characteristics, enrollment needs, and transfer student opportunities. Maintains knowledge of all current and upcoming University programs. Appropriately responds or refers student inquiries, including admissions requirements and processes for each program.
    • Acquires advanced knowledge of the principles, policies, and processes required to build and maintain an efficient and effective recruiting and admissions process for the nursing department, specific to the RN-BS program. Collaborates with BSU Nursing staff on the recruiting of RN-BS students.
    • Advises inquiry, applied, and admitted students regarding program criteria and expectations; testing requirements; pre-major and liberal education planning; transfer issues and policies; and assists with arranging in-person and virtual campus visits. Ensures that students receive prompt and accurate information from inquiry through initial term of enrollment. Maintains an ongoing relationship beyond the point of inquiry.
    • Provides first-term registration advising at the time the transfer evaluation has been completed and delivered to the student. Develops personalized transfer summaries to help students understand their degree progress and starting point at BSU.
    • Acts as a representative and advocate in conversations between transfer students and BSU faculty to help resolve course substitutions, equivalencies, and credit for prior learning requests.
    • Plans and facilitates spring on-site registrations, transfer advising and registration (AAR), and new student orientation events.
    • Manages program application processing operations for the RN-BS nursing off-site program.
    • Provides internal and external outreach, including communication and relationship-building activities with BSU departments and faculty, and with a diverse group of representatives from partner colleges and universities.
    • Travels and uses technology to interact with, build relationships with, and influence external transfer partners.
    • Maintains knowledge of transfer pathways and agreements by communicating and working with the Transfer Partnership Coordinator, Records & Registration, and Transfer Team personnel.
    • Communicates with and seeks additional information from teams and supervisor when issues and trends appear in enrollment bottlenecks, course availability/sequence, data needs, partnerships, student complaints, and other issues and opportunities.
    • Participates in various internal committees such as Enrollment Marketing, Admissions Team, Transfer Team, and others. Joins and collaborates with Minnesota State system office committees and workgroups where appropriate. Joins and collaborates with external professional groups like AACRAO, NACAC, and others.
    • Assists with the hiring, training, and scheduling of student employees.
    • Builds and maintains familiarity with University student information systems and access student information to provide assistance as required. This includes CRM software, eServices, ISRS, MnTransfer and MnTC, Transferology, ImageNow, D2L Brightspace, and DARS, among others.
    • Other duties as assigned, such as conference attendance, professional development opportunities, committee work, etc.


MINIMUM QUALIFICATIONS: (To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the following minimum qualifications)

  • Bachelor’s degree from an accredited institution.
  • Analytical and problem-solving skills.
  • Communication and customer service skills.
  • Ability to work independently and as part of a team.
  • Valid driver’s license.



  • Two or more years of related experience.
  • Attainment of, or progress inan advanced degree (committed to personal/professional development).
  • Knowledge and experience working with institutions of higher education.
  • Experience helping students overcome transfer issues, and with transfer credit policy and procedures.
  • Working knowledge of or familiarity with a variety of software/programs such as Degree Audit Reporting System (DARS), Integrated Statewide Record System (ISRS), Transfer (MN Transfer), Transferology, and Customer Relationship Management (CRM).
  • Demonstrates a knowledge of, an interest in, or experience with, diverse cultures and populations.



  • All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
  • Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) – see agreement
  • Official transcript(s) must be provided to Human Resources upon hire.
  • In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check.
  • BSU and NTC are tobacco free workplaces (see policy)



  • This is a Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) Range B position with minimum salary starting at $36,632. Salary is commensurate with education and experience and is determined by the collective bargaining agreement between Minnesota State Colleges and Universities (MinnState) and the MSUAASF organization.
  • For more information on initial salary placement for MSUAASF



  • Tuition waiver is available upon hire, which allows staff to further their education by taking courses at BSU or any other Minnesota State university!
  • Tuition waiver is also available to the member’s spouse or dependent children.



A complete application will include the following attachments:

  • Cover letter, which addresses the required qualifications and your specific interest in working at Bemidji State University.
  • Resume/Curriculum Vitae.


Note:  Internal applications from MSUAASF members will be considered prior to filling the position via the public application process and, therefore, the posting may be cancelled/closed due to contractual obligations.


Inquiries about the position:

Mr. Bonner Karger - Associate Director, University Transfer and Extended Learning


If you have general questions about this posting or submitting an application, contact Teresa Hanson at






Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Bemidji State Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.


Located between three American Indian reservations – Leech Lake, Red Lake and White Earth, students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.


Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants.


The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.


For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and BSU-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.


For further information, visit our website at:


Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0


Bemidji State University is an Affirmative Action Equal Opportunity Employer and Educator.  This document is available in alternative formats to individuals with disabilities. Consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service.