Academic Personnel Administration Specialist

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Aug 28, 2020
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Human Resources Specialist
Working Title
Academic Personnel Administration Specialist
Competency Level
Academic Affairs - 30000
Primary Purpose of Organizational Unit

Academic Affairs is the division at the core of delivering on the mission of the University of North Carolina Wilmington. Through effective academic policies, practices, and programs, it provides leadership for excellence in teaching, scholarship, and creative work as well as service to local, regional, and global communities. The division allocates resources to recruit and retain faculty scholars and to create a learning environment. Academic Affairs Resource Management ( AARM ) is responsible for developing, implementing, and managing fiscal and personnel resources and policy within Academic Affairs consistent with the philosophy and direction set by the Provost and Vice Chancellor for Academic Affairs (Provost/ VCAA ).

Academic Affairs Resource Management (“AARM”) supports the Provost & Vice Chancellor for Academic Affairs in the oversight of divisional personnel and financial resources. This unit has three primary functions: (1) Academic Personnel Administration, (2) Divisional Business Administration, and (3) a shared services function that supports divisional units that do not have a dedicated business officer. AARM provides both operational/transactional support and data/analysis that enables planning, informed decision-making, and business modeling. We believe the Academic Affairs Resource Management ( AARM ) team advances the Division of Academic Affairs through subject matter experts that integrate across the division to promote and ensure success by seeking solutions while advocating for accountability.

Academic Personnel Administration provides comprehensive support for faculty employment processes at UNCW . This includes serving as the primary institutional office for classification, compensation, talent acquisition and employee relations relative to EHRA faculty positions. Academic Personnel Administration collaborates closely with the University Office of Human Resources for EHRA Non-faculty positions at UNCW that carry a faculty rank to ensure that those employees subject to faculty personnel policies are well managed. In addition to faculty employees, Academic Personnel Administration is responsible for other employment processes for Graduate Teaching/Research Assistants, Adjunct Appointments, Emeriti Appointments and the employment of Post Docs.

Academic Affairs - 30000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to learning through the integration of teaching and mentoring with research and service. Guided by our Strategic Plan , the university is committed to nurturing a campus culture that reflects its values of diversity and globalization, ethics and integrity, and excellence and innovation. A public institution with nearly 17,000 students, the university is focused on supporting and enhancing the student-centered learning experience that has been a hallmark since its founding in 1947. UNCW offers an array of programs at the baccalaureate and master’s levels, and doctoral programs in marine biology, educational leadership, psychology and nursing practice. UNCW is one of the 17 institutions that make up the UNC System.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Academic Personnel Administration Specialist serves as a vital member of the AARM team and participates in internal and external initiatives and activities in support of AARM and the university’s strategic plan priorities, goals, and initiatives. This position also serves as a strategic business partner with the College of Health & Human Services and the Cameron School of Business as well as other academic units for implementation and management of faculty personnel. This position also provides backup support to College of Arts and Sciences AARM Representative. The specialist partners with the Dean and academic offices, as well as, the Human Resource department, UNC System Office, and other agencies and universities. This position provides comprehensive guidance regarding regulation, policy, processes, and initiatives to ensure alignment with UNCW personnel programs and State/Federal guidelines. The incumbent works independently, using sound judgment, diplomacy, and tact while advising and consulting with dean’s office and search committees. This is a customer-centric, fast-paced environment which requires work to be performed with a sense of urgency in completing day-to-day activities with a strong focus on high performance, collaboration, and innovation. This position reports to the Director of Academic Personnel Administration.

Key responsibilities include (but not limited to):
Faculty Recruitment and Search Process Coordination. The primary duties of the position include consultation with the College of Health and Human Services and the Cameron School of Business to accomplish goals and objectives in recruiting a highly qualified, diverse workforce. The specialist serves as a subject matter expert and advises on the EHRA Faculty Employment program within established policies, guidelines, and standards. The incumbent assists consistent execution of employment policies and procedures to ensure compliance with federal, state, and university regulations and serves as a resource for policy interpretation and administration of processes relevant to EHRA Faculty employment and recruitment processes.

Faculty Personnel Administration: Single point of contact for the College of Health and Human Services and Cameron School of Business including managing position and faculty details in ERP ; personnel file maintenance; temporary faculty processing and credentialing; supplemental pay procedures including the use of Faculty Load and Compensation module ( FLAC ); and Graduate student employees. Additional personnel support for assigned colleges may include Reappointment, Tenure and Promotion practices and procedures; orchestration of Annual Raise Process ( ARP ); various UNC Systems Office Reporting; and review of salary structures/ ranges, etc.

Training and Projects: Develops and facilitates ongoing academic unit training on faculty personnel policies and practices, as well as, necessary compliance to reduce risk. Participation in cross-functional projects that further the AARM and university mission and supports campus initiatives. Assists with strategic personnel initiatives and implementation of related programs.

Systems/Applications: Regularly performs data queries and input in ERP and software applications that manage positions and faculty recruitment related information. Understand the interface protocol across systems and impact of data entry and system changes.

Minimum Education and Experience Requirements

Graduation from a four year college or university; or an equivalent combination of training and experience.

Preferred education, professional skills and experience

•A bachelor’s degree, in human resources management/business or closely related field
•Two years or more experience in a human resources position within higher education
•Two years or more experience in an employment recruitment role
•HRCI and/or SHRM certification
•Ability to learn, analyze, apply, and advise on policies and procedures affecting program areas and explain how those policies and procedures apply to a customer’s unique needs
•Provide guidance, counsel, and advice on faculty personnel best practices that help achieve desired results and are in the best interest of the university
•Assists with creating and implementing effective faculty talent acquisition strategies
•Ability to work under pressure, cope with ambiguity, and complete work with precision in a fast-paced deadline driven environment
•Excellent follow-up and organizational skills
•Results oriented with strong sense of initiative and urgency
•Ability to analyze issues, shift priorities, and ensure assigned tasks are successfully managed and resolved in a timely manner
•Establish and maintain collaborative professional relationships to facilitate effective personnel processes and problem resolution with clients
•Demonstrates high integrity and respect for clients at all levels within an organization
•Exceptional written, verbal, interpersonal communication, and teamwork skills to communicate effectively with individuals, small groups, and in front of large audiences at all levels of the organization
•Ability to analyze, maintain, and monitor data and compile reports
•Experience with the PeopleAdmin Applicant Tracking System or other comparable system
•Experience with Banner or other comparable system
•Ability to explain software use, databases, and related forms and tools to clients

Required Certifications or licensure


Recruitment Range
$44,000 - $55,000
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited

Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your professional experience in support of Human Resource processes specifically for faculty and/or academic personnel (e.g. post-doctoral research employees, graduate students, etc.).

    (Open Ended Question)

  2. * Please describe your experience in higher education specifically relating to recruitment.

    (Open Ended Question)

  3. * Do you have experience with Banner software or a similar program? If your experience is with Banner, please indicate which areas of the system you have used and your level of experience in each area.

    (Open Ended Question)

Similar jobs

Similar jobs