Ventura County Community College District
Salary: $113,109.00 - $151,571.04 Annually
Job Type: Classified Management
Job Number: 2020-01815
Location: District Administrative Center (Camarillo CA), CA
Closing: 9/20/2020 11:59 PM Pacific
WHAT YOU'LL DO
As a Budget Director, under the direction of the Vice Chancellor, Business and Administrative Services manage the District's budget function and related operational areas.
The current vacancy is a full time position (12 mos/year, 40 hrs/week) located at the District Administrative Center.
WHERE YOU'LL WORK
You will be based at the District Administrative Center, which is centrally located in Camarillo.
The District Administrative Center oversees administrative functions and provides leadership and services to the three colleges.
The Business and Administrative Services Department is responsible for and manages all of the fiscal and administrative units of the district, which includes Accounting, Accounts Payable, Budget, Contracts & Grants, Payroll, and Purchasing.
More information about the Business and Administrative Services Department can be found here: https://www.vcccd.edu/departments/business-and-administrative-services
WHO WE ARE
Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.
Plan, organize, coordinate, and direct the development, maintenance, and administration of the District's budget and payroll functions, financial aid processing, and related state and federal reporting; develop, recommend, and execute strategic goals, operational policies, and procedures pertaining to assigned functional areas. E
Ensure consistent and appropriate management of college budgets, reporting, and related operations in collaboration with college management. E
Develop and direct a program of financial analysis using a wide range of analytical methods such as trend analysis; develop decision support tools in spreadsheet formats for maintaining cost-benefit analysis and funds and performing "what-if" calculations. E
Direct the design, implementation, and maintenance of the district's payroll system and ensure legal requirements are met; improve efficiency in the recording and reporting of payroll data; provide management with payroll information. E
Research complex budgetary issues and develop solutions and recommendations as appropriate; recommend budget strategies which include short-term, intermediate, and long-range projections for resource allocation and appropriations; prepare tentative, adopted, and revised District budget reports. E
Provide technical advice and guidance to District administrators and staff relating to the development, implementation, and management of financial resources. E
Analyze state legislative and administrative decisions, regulations, and policies to determine their impact on the budget operations of the District and make recommendations regarding how to implement new requirements. E
Advise the Vice Chancellor, Business and Administrative Services and other District management through oral and written reports of objectives, critical problems, achievements, recommendations for improvement, and requirements and restrictions of laws, rules, and policies affecting the District's budget. E
Monitor the District position control system used to track permanent employees, vacant positions, and requests for new positions; identify salary savings based on vacant positions to be utilized for other District needs; prepare reports related to salary and benefit costs utilized by management during collective bargaining. E
Direct the processing, reporting, and maintenance of district-wide student financial aid data. E
Direct the design, preparation, filing, and maintenance of state and federal reports containing data pertaining to assigned functional areas. E
Provide training to District employees in the use of the District's financial budget system; develop and provide informational workshops on budget-related issues. E
Lead, train, supervise, and evaluate the performance of assigned staff. E
Represent the District before federal, state, and local agencies on matters related to the District's budget. E
Maintain historical and current materials related to the District's budget as well as the funding and allocation formulas, expenditure patterns, and special cost analysis of such things as compliance regulations, collective bargaining and grievance issues, legal decisions, and funding resources. E
Serve as a member of various district-wide committees involved with budget-related issues. E
Assist with fiscal year-end closing activities and the annual external audit. E
Perform other duties as assigned.
E = Essential duties
Education: A bachelor's degree from a recognized accredited college or university in accounting, public finance, business administration or related area.
Experience: Four years of professional-level experience in accounting, auditing, or budgeting, including two years of experience in the development, analysis, and administration of a budget. Two years of the aforementioned experience must have been in a supervisory capacity. Public sector experience is preferred
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by September 20, 2020.
The examination process will consist of any of the following components:
A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Structured Interview = 100% weighting on final score
Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the structured interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
TRAINING AND EXPERIENCE EVALUATION DATES:
Date Range: Monday, September 21, 2020 to Friday, September 25, 2020
STRUCTURED INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, October 5, 2020 to Friday, October 9, 2020
Location: The strutured interview will take place remotely through Zoom
The above date range is subject to change. Candidates will be notified of any scheduling changes via email.
SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
When completing the application and the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.
All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2840744/budget-director