California, United States
Salary Not specified
Aug 26, 2020
Employment Level
Employment Type
Full Time


Santa Rosa Junior College

Salary: $11,672.00 - $14,187.00 Monthly

Job Type: Full-Time

Job Number: 14-00928

Location: Petaluma, CA

Department: President

Closing: 9/29/2020 11:59 PM Pacific

FILING DEADLINE: Tuesday, September 29, 2020
It is the candidates responsibility to be sure that ALL required materials are submitted by the filing deadline to be given consideration.

  • Salary Range: $11,672 - $14,187 per month (2019/20 Management Salary Schedule); maximum salary placement of $12,868; is based on assessment of previous experience as documented in application materials. An additional 2% compensation will be added to the base salary for an earned doctorate degree.
  • Fringe benefits: The District offers a competitive benefit package which includes health & welfare (medical/dental/vision/life/long-term disability) benefits for employees and eligible dependents.
  • Leave/Holiday time: Management employees earn 1 day of sick leave and 1.8333 days of vacation for each month worked. They are also entitled to holidays recognized by the District (14 holidays/year).
  • Housing Assistance: Reduced fees for mortgage loans and real estate services may be available to the candidate selected for this position (contact Human Resources for more information)
ABOUT SRJC:Santa Rosa Junior College is an institution that has been a part of the community for more than 100 years, located in Sonoma County, California. Sonoma County is rich in history, beauty, and culture; it is one of the finest places to live on earth. Over 1.7 million students have attended SRJC in its more than 100-year history, many of whom are drawn to the college for its academic excellence, superb faculty and staff, comprehensive student services and beautiful grounds. At SRJC, we value learning that includes:
  • Excellent and innovative instruction and support services;
  • A learning- and learner-centered environment;
  • A welcoming physical environment;
  • Equity-minded faculty and staff with a caring and supportive attitude among faculty and staff;
  • Access to programs and courses that lead to transfer and/or gainful employment.
  • Access to lifelong learning opportunities
SRJC is committed to diversity, equity, inclusion and anti-racism. We are a designated Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community and supporting of all diverse groups. In 2019 and 2020, SRJC received the INSIGHT Into Diversity Higher Education Excellence in Diversity (HEED) Award. This award recognizes colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. SRJC was the only California Community College recipient of this award. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
SCOPE OF POSITION:Santa Rosa Junior College is seeking an individual with demonstrated management skills. Under the direction of the Superintendent/President, provide leadership, vision and direction for a comprehensive District-wide institutional effectiveness program; administer, coordinate, and communicate college-wide planning and evaluation to foster data-informed decision making across the institution; oversee strategic and integrated planning, program review, institutional research, and grant development processes; promote institutional effectiveness through continuous evaluation for improvement; develop, implement and direct institutional research and planning projects to provide information about the District's students, programs, and organizational effectiveness; supervise and evaluate the performance of assigned staff. Appointments are contingent upon funding and Board approval.

The Sonoma County Junior College District/Santa Rosa Junior College Office of Institutional Effectiveness, Research and Planning is the district-wide unit charged to improve evidence-based decision-making, institutional effectiveness and success for all students. The scope and responsibility of the department was recently broadened following a college-wide reorganization. The department now reports to SRJC's Superintendent/President with expanded responsibility for the college's Institutional Planning Council, Program and Resource Planning Process (PRPP), strategic planning, and grant development. The Office also conducts a large scale statewide survey, the CTE Employment Outcomes Survey (CTEOS), and staff includes the CTEOS Coordinator who supports that project. In addition to the Senior Director and CTEOS Coordinator, the office is staffed by two Research Analysts, a Research Technician, and an Administrative Assistant. The office is physically located on the SRJC Petaluma campus.

Essential Functions

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
  1. Develop, implement and direct District-wide institutional planning and effectiveness operations and activities; provide District-wide leadership, vision and oversight for strategic planning and related efforts including the Program and Resource Planning Process (PRPP) annual and program review cycles, and integration of District-wide plans.
  2. Support and coordinate the development, monitoring and evaluation of the institutional strategic planning process, including strategic and master planning, which includes providing oversight for the completion of internal and external environmental scans; facilitate and support constituent-based work groups to identify and define strategic goals and objectives; establish and implement process to support and monitor progress on the strategic plan, including developing and tracking measures of institutional effectiveness; advising the Superintendent/President, Board of Trustees, and others regarding progress on the strategic plan.
  3. Plan, organize, control and direct operations and activities involved in the research, review, analysis, interpretation and reporting of a variety of data and information used in assessing institutional effectiveness, college planning, accreditation, decision-making, program reviews, student learning outcomes, and determining implications of College practices, policies, and procedures.
  4. Provide leadership and consultation to faculty, staff, committees and others concerning institutional effectiveness, planning, accreditation, student learning outcomes, student equity and student support, and decision-making activities; respond to inquiries, resolve issues, and provide detailed and technical information concerning related data, research, projects, reports, practices, programs, policies and procedures in compliance with local, State and Federal requirements; research trends in community-based demographics, education, and a variety of other information used to support decisions.
  5. Direct and participate in District federal grant proposal development; research, develop and maintain schedule of grant opportunities for the District; provide grant training and coordinate grant program partnerships; develop and maintain relationships with federal funding agencies and governmental officials for current and future opportunities; review drafts and submission of federal grant proposals; manage relationships with consultants, coordinate District grant proposal teams and develop and manage implementation of new grant-funded programs; advise District departments to ensure compliance with federal regulations for funded grant programs.
  6. Provide support for other District/College grant applications; draft evaluation sections of proposals; determine appropriate data sources and specific statistics to use in proposals; participate on grant writing teams; assure mandated data and reports are completed and submitted according to established timelines and requirements.
  7. Provide leadership for the state-wide California Community Colleges Career and Technical Education Outcomes Survey (CTEOS), serving as Executive Director; oversee staff assigned to support the survey; develop and negotiate contracts with California Community Colleges and the California Community College Chancellor's Office; generate revenues for the District through the CTE outcomes contract; represent the CTEOS at local, state, and national conferences/meetings; lead the annual CTEOS Research Academy.
  8. Serve as the Co-chair of the Institutional Planning Council (IPC) and Program and Resource Planning Process (PRPP) Coordinating Committee; attend and participate in various meetings state and District-wide providing expertise in research and planning.
  9. Serve on President's Extended Cabinet and collaborate with Cabinet members, Council members and others in reviewing, interpreting and determining implications of District practices and measures of institutional effectiveness; coordinate and participate in the development and analysis of related data; provide District leadership in promoting the use of data and information in decision-making activities.
  10. Coordinate decision-making support and reporting systems and procedures to meet legal requirements and District needs, goals and objectives; determine scope of system and develop related specifications, designs and tools; develop assessment measures; provide related training and assistance to faculty and staff concerning the utilization of systems and assessment measures.
  11. Coordinate, develop, implement and conduct surveys, and studies in support of District needs, goals and objectives; perform analysis and preparation of reports based on these surveys; develop and administer the District's research agenda in collaboration with the President and Vice Presidents and the mandates of funded research projects.
  12. Provide guidance, coordination and leadership for institutional research, including research methodology, data analysis and statistics, developing recommendations and actionable strategies and providing details and technical research and planning reports; assist staff in developing research instruments for data collection and assessment; interpret and present the findings of research studies, plans, and reports to a variety of audiences with varying levels of understanding and knowledge about institutional research and planning, including the District Governing Board, administration, faculty and staff, community members, and Federal and State agencies.
  13. Prepare a variety of mandated and requested District, State and Federal reports related to the Integrated Postsecondary Education Data System (IPEDS); provides coordination, leadership, planning, control, and data for various other reports pertaining to institutional effectiveness, strategic and institutional planning and decision-making, and evaluating key performance indicators for District-wide quality improvement.
  14. Collaborate and communicate with faculty, staff, and administrators to provide research, analysis and reporting of institutional statistics, internal and external administrative reports, student profile data, and other information to assist with institutional planning and decision-making.
  15. Provide technical expertise, information and assistance to the Superintendent/President regarding institutional assessment, research and planning activities, and other related issues; assist in the formulation and development of policies, procedures and programs.
  16. Train, supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; develop, monitor and evaluate staffing needs.
  17. Develop and prepare the operating budget for the office of Institutional Effectiveness, Planning and Research; analyze and review budgetary and financial data; authorize expenditures in accordance with established limitations.

Minimum Qualifications
The incumbent must have knowledge of research design, methods, sampling, descriptive and inferential statistics, report writing and analytical and research strategies; relevant reporting, survey and statistical software; program review, learning outcomes, institutional dialogue, and continuous quality improvement; community college research and survey techniques; general strategic planning models within the California Community College system; federal grant management and advanced skills in the development of District grant proposals; public and private grant processes; preparation of grant proposals, contract and subcontracts; budget preparation and control; oral and written communication skills; principles and practices of administration, supervision and training; applicable federal, state and local laws, codes, regulations, policies and procedures; and interpersonal skills using tact, patience and courtesy.The incumbent must have ability to coordinate, develop and implement surveys and other research methods in support of institutional assessment, planning, research and decision-making; effectively train, supervise and evaluate the performance of assigned staff; communicate effectively both orally and in writing; interpret, apply and explain rules, regulations, policies and procedures; establish and maintain cooperative and effective working relationships with others; operate a computer and assigned office equipment; analyze situations accurately and adopt an effective course of action; meet schedules and time lines; work independently with little direction; plan and organize work; direct the maintenance of a variety of reports, records and files related to assigned activities; and demonstrate sensitivity to, and respect for, a diverse population.
MINIMUM QUALIFICATIONS:Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)
  • Master's degree required or the equivalent in a research-oriented discipline in Social Sciences, Public Policy, Statistics, Applied Research, Behavioral Sciences, Education or a related field; AND
  • Increasingly responsible (2-4 years of full-time or part-time equivalent) experience in an educational setting conducting research, analyzing and interpreting data, and presenting findings, directing institutional effectiveness, strategic and integrated planning, program review, institutional research, and grant development processes or the equivalent. Significant leadership experience, preferably in an educational environment.

Application Procedures
In order to be given consideration for this position, applicants must submit the following documents by the filing deadline:
  1. A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please provide contact information (phone number and email address) for three professional references.
  2. A brief cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the "Key Duties and Responsibilities" section of this job announcement.
  3. Current Resume.
  4. Transcripts of all college level course work, including confirmation of degrees. Unofficial copies (both sides) are acceptable if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution. Official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.
  5. If you do not meet the minimum qualifications and would like to be considered, please submit a completed Equivalency Form and supporting documents: Equivalency app here (Download PDF reader).
Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-3 weeks later, Human Resources will notify you whether or not you have been selected for interview. Those applicants most suitably qualified for the position/pool will be invited to interview with a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Associated Students, and the Board of Trustees.If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.
PHYSICAL ADDRESS: Bussman Hall Annex
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954FAX: (707) 527-4967
The office is located in the Bussman Hall Annex on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

Due to COVID-19, the Human Resources staff are working remotely until further notice.

All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.
CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
  • In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
  • Must be fingerprinted and have background clearance (at District's expense); and
  • Must take a TB test (once hired and every four years thereafter).

Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can read or obtain a full copy of this report by going to Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by coming to the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.
Equal Employment OpportunitySRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an Equal Opportunity Employer.

To apply, please visit