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CO Medical Office Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Aug 25, 2020

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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General Summary/Purpose:

The MOC in pediatric hematology will provide a wide variety of advanced clerical and secretarial support to the hemophilia and coagulation practice. This individual will use automated systems to expedite patient scheduling, pre-registration, check-in and check-out, assume administrative tasks, and special projects as requested by the director of the service.

Specific Duties/Responsibilities:

  • Serve Specific duties include scheduling bone marrows in the pediatric operating room.
  • Coordinating single case agreements as needed in hematology.
  • Obtaining pre-certifications as required by patient's health care insurers or managed care providers.
  • Preparing for each clinic session in advance using the computer to view appointments.
  • Retrieve materials necessary to ensure a successful patient visit and efficient operations.
  • Schedule patients for laboratory tests, medical examinations and consultations.
  • Relaying information to patients regarding preparation for laboratory tests and examinations.
  • Answer phones and provide information to callers, assist patients, patients' families, referring physicians and third party carriers to resolve patient related issues.
  • Ensuring effective interpersonal communication and maintaining familiarity with various types of medical/hematology insurance to explain these plans.
  • Screen patient calls and monitor In Basket messages in EPIC, and various other duties as required.
  • In addition, provide general administrative support to one or more physicians.
  • Answer office phone, schedule meetings/maintain calendars for physicians, make travel arrangements, maintain filing system (copy or scan as indicated).
  • Assist with preparation of correspondence, reports, posters, and related documents.
  • Compile information for reports, grant applications, manuscripts, etc.
  • Order stock and maintain office supplies.
  • May coordinate meetings on behalf of the physician.
  • May assist with preparation of sponsored project material.
  • Process reimbursements per department protocol as applicable.
Minimum Qualifications:

  • High School Diploma or GED required.
  • Two (2) years of secretarial experience.
  • Additional education may be substituted for years of related experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:30 undergraduate degree credits (semester hours) may substitute for years of related experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified title: CO Medical Office Coordinator

Working title: CO Medical Office Coordinator

Role/Level/Range: ATO 40/E/02/OD

Starting Salary Range: $15.26 – $21.00 (commensurate with experience)

Employee group: Full time

Employee Status: Non-Exempt

Schedule: Monday-Friday - 8:30am-5:00pm 40hrs/Wk

Location: Ross Building, Room 1125 - 720 Rutland Avenue, Baltimore, MD – East Baltimore

Department name:10003080-SOM Pediatrics Hematology

Personnel area (School): SOM – School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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