Graduate Admissions Counselor
- Employer
- Lewis and Clark College
- Location
- Oregon, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 25, 2020
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Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
About the Position
The Graduate School's mission is rooted in a fundamental commitment to the values of social justice, equity, and access. As a member of the graduate admissions team, the admissions counselor manages the recruitment, admission, and enrollment of prospective students to the Graduate School of Education & Counseling. This position is critical to the college's efforts to meet annual enrollment goals. This entails coordinating with the other members of the admissions staff, and working closely with the Director of Graduate Admissions, financial aid, faculty, campus staff, current students, alumni, and other community members. Visitors to the college engage with the admissions counselor and graduate faculty during information sessions, individual interviews, and larger admissions events.
Through a program management model, this position serves as a primary point of contact for prospective students, and family, undergraduate advising and career centers, community based organizations, school districts, and other off-campus constituents. This position creates, organizes and executes on- and off-campus recruitment events, manages communication efforts, represents the college during recruitment travel, recommends recruitment strategies, provides application support and works closely with faculty to process admission decisions. Using enrollment data, this position reports on admissions outcomes and effectiveness. This position supports and assists in the coordination of major office initiatives. Evening and weekend work required.
What You'll Do
Program Management (25%)
Recruitment & Outreach (15%)
Administrative functions (20%)
Application Process Management (20%)
Technical Knowledge and Analysis (10%)
Professional Knowledge (10%)
Required Qualifications
Preferred Qualifications
Pay Rate
Directions for Cover Letter
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
About the Position
The Graduate School's mission is rooted in a fundamental commitment to the values of social justice, equity, and access. As a member of the graduate admissions team, the admissions counselor manages the recruitment, admission, and enrollment of prospective students to the Graduate School of Education & Counseling. This position is critical to the college's efforts to meet annual enrollment goals. This entails coordinating with the other members of the admissions staff, and working closely with the Director of Graduate Admissions, financial aid, faculty, campus staff, current students, alumni, and other community members. Visitors to the college engage with the admissions counselor and graduate faculty during information sessions, individual interviews, and larger admissions events.
Through a program management model, this position serves as a primary point of contact for prospective students, and family, undergraduate advising and career centers, community based organizations, school districts, and other off-campus constituents. This position creates, organizes and executes on- and off-campus recruitment events, manages communication efforts, represents the college during recruitment travel, recommends recruitment strategies, provides application support and works closely with faculty to process admission decisions. Using enrollment data, this position reports on admissions outcomes and effectiveness. This position supports and assists in the coordination of major office initiatives. Evening and weekend work required.
What You'll Do
Program Management (25%)
- Under the direction of the Director of Admissions, design,
develop and implement strategic recruiting programs based on data
analysis, knowledge of programs, and the Graduate School’s mission
and focus on diversity and inclusion.
- Work with faculty to develop recruitment strategies based on
enrollment reports and characteristics, program effectiveness, and
yield.
- Build and support community organization partnerships,
cultivating relationships with undergraduate & career
counselors, and counseling prospective students.
Recruitment & Outreach (15%)
- Assist the Director of Graduate Admissions with the development
and implementation of recruitment and communication strategies for
underrepresented students that integrates the Graduate School’s
mission and strategic recruitment plan.
- Conduct on-campus admission advising of prospective students,
engages visiting families, leads public presentations based on
accurate institutional data and researched knowledge of the
institution, hosts counselors and other visitors to the
campus.
- Participate in and support multiple on-campus events.
Implements travel and on campus recruitment travel strategy
attending college fairs, campus visits, informational interviews
with prospective students, hosting receptions and collaborating
with professional colleagues and alumni.
- Work involve evening and weekend hours in an independent
setting.
- Requires travel per year primarily in the Pacific Northwest and
California.
Administrative functions (20%)
- Work with the Directors of Communication and Graduate
Admissions to support communication efforts for developing social
media and website strategies and implementation.
- Work with programs to schedule and implement group interviews
and information sessions including managing registration and
communication.
- Work with faculty to process scholarship awards.
- Provide technical support to the faculty and staff with the
creation of individual email recruitment initiatives and review
email links and queries prior to sending emails.
- Additional administrative tasks as assigned involving
application processing, admissions decisions, and other office
functions.
Application Process Management (20%)
- Manage application files based on program management model,
works with faculty to process admission decisions and scholarship
awards for applicants.
- Using our CRM, this person will work closely with our
administrative assistant during our peak admissions cycle
(December-March) to clean up, attach materials, and organize
applications for faculty to review.
- This position will also monitor the applications during the
review process all the way through final review and process
admission decisions.
- Manage application files based on program management model,
works with faculty to process admission decisions and scholarship
awards for applicants.
Technical Knowledge and Analysis (10%)
- CRM and SIS: Analyze all imported data for consistency and
accuracy, and reconcile data to maximize opportunities to
effectively recruit and enroll students.
- Provide technical support for faculty and staff by pulling data
and running reports pertaining to their programs.
- Update and test inquiry forms, event and interview templates,
admissions portal, and emails.
- Create queries to assess critical data points needed or missing
(ie student type, status and term).
- Stay up-to-date with ongoing CRM professional
development.
Professional Knowledge (10%)
- Work with faculty to stay current on curricular programming,
licensure, and accreditation requirements for teacher and counselor
education programs.
- Maintain knowledge about the broader issues and challenges
facing higher education.
- Stay up-to-date on campus developments and strategic
messages.
Required Qualifications
- Bachelor's degree.
- 1-2 p revious experience in an admissions office or a related
education field.
- Understanding of and ability to articulate the value of
graduate education in the fields of education and counseling.
- Demonstrated experience working with diverse communities and a
strong commitment to an inclusive educational environment.
- Strong multi-tasking, creativity and critical thinking
abilities.
- Strong organizational skills for coordination of programs and
projects.
- Effective skills for one-on-one interviews as well as public
speaking skills for group presentations. Ability to work
independently and as part of a team.
- Thrives in a tight-knit high-energy office and is eager to
learn about all aspects of the enrollment management process.
- Demonstrated ability to travel independently and represent the
college in diverse capacities.
- Valid driver's license and ability to meet Lewis & Clark's
driver's clearance requirements. Final candidates must pass the
college's online driver's training program course as a condition of
employment, prior to job offer.
Preferred Qualifications
- 2-4 years previous experience in a graduate admissions office
or a related education field.
- Experience or knowledge of education and counseling graduate
programs and professions.
- Experience working in Slate (CRM) in a higher education
admission capacity.
Pay Rate
- Starting Salary - $47,500 annually
- Commensurate with experience and qualifications.
Directions for Cover Letter
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
( https://www.lclark.edu/about/title_ix_compliance ).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
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