University Archivist

Alabama, United States
Salary Not specified
Aug 24, 2020
Employment Level
Employment Type
Full Time

University Archivist

Athens State University

Closing Date:

Job Duties:
The Archivist is responsible for preservation and conservation of collections and records relating to the history of Athens State University. The majority of these items are unique to this institution. Duties include organizing, preserving, developing, and digitizing University historical material; developing finding aids; supervising student workers and volunteers; showcasing special collections; identifying and cultivating potential donors to the Archives; and serving as liaison between the University Archives and the community. This position also provides some public service work and research instruction via a one-credit hour online course consisting of traditional and non-traditional students. This is a twelve-month tenure-track position with faculty rank of Assistant Librarian. The position reports to the Library Director.

  • Develop and oversee archival collections.
  • Create and evaluate archival policies and procedures.
  • Provide reference and research services to Archives users and assistance in the learning commons, and one-on-one library instruction on a rotating schedule with other librarians.
  • Create and produce archival brochures, guides, subject indexes, and other tools to enhance access to collections including developing and updating the Archives web page and online presence.
  • Oversee the digitization and cataloging of material significant to Athens State University history.
  • Direct special Archives projects such as developing repositories of oral histories, faculty publications, and other special collections related to Athens State University.
  • Manage the Archives budget.
  • Solicit and receive donations to the Archives.
  • Investigate, plan, and coordinate the technology required to facilitate the efficient retrieval of and access to archival information.
  • Plan and create historical displays for showcases and University special events.
  • Supervise student works, volunteers, and student interns.
  • Conduct historical tours for students, employees, community groups and researchers.
  • Teach courses in information literacy as assigned, and prepare instructional materials for classes and students as needed.
  • Serve as an electronically embedded librarian for selected courses in the curriculum.
  • Serve as library liaison to one or more academic departments as needed.
  • Some evening and weekend hours may be required as needed.
  • Serve on appropriate University, regional, and state-wide committees including the Athens State University Heritage Committee.
  • Engage in professional development to enhance skills and remain abreast of trends and new technologies in archives and other library-related work.
  • Represent Athens State University on statewide archival-related committees.
  • Provide the Library Director with data and other reports pertinent to Archives operations.
  • Demonstrates flexibility and adaptability to changing work scope and tasks based on need.
  • Actively works towards building cooperative and collaborative relationships with peers and internal faculty and staff.
  • Maintains “open door” to internal and external customers.
  • Identifies opportunities for improvements to work practices and offers viable solutions for implementation.
  • Proactively engages in problem solving related to tasks in this position with internal and external people.
  • Routinely practices self-monitoring by assessing self to make improvements or take corrective action to improve performance.
  • Completes other tasks as assigned.

    Required Qualifications:
    • ALA- accredited MLS/MLIS (Master of Library and Information Science,) or Master’s degree in archival studies.
    • At least three years of work experience in the field of archives and/or archival preservation.
    • Two years of work experience in an academic library.
    • Experience with electronic records management and digital preservation issues. Knowledge of descriptive metadata standards including MARC, DACS, Dublin Core and of data structure standards relevant to archival control of digital collection material including EAD.
    • Knowledge of archival administrative procedures, including preservation and conservation techniques established by the Alabama Department of Archives and History.
    • Extensive knowledge of Microsoft Office Suite, including Access and Excel database packages.
    • Ability to establish effective working relationships with students, faculty, and the public.
    • Ability to serve as a representative of the University during guided tours and public presentations.
    • Ability to work independently, or with minimal supervision.
    • Ability to analyze job tasks, offer solutions, and work with others toward implementation.
    • Ability to work a flexible schedule including occasional evening and weekend hours.
    • Excellent oral and written communication skills.

    • Must be able to move and carry up to 30lbs
    • Must be able to stoop, push, pull, walk, climb ladders, and other physical requirements to assess and identify objects

    Salary Schedule:
    Salary Band: P180
    To view salary schedules visit:
    Salary will be Commensurate with experience and qualifications.

    Special Instructions to Applicants
    Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

    Please provide contact information for three professional references on your application.

    To be considered for this position please visit our web site and apply on line at the following link:

    About Athens State University
    Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
    Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

    In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

    Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.