Degree Certification Specialist II - Graduation Support Services

Position Overview:

Evaluates degree requirements and certifies undergraduate degrees at the University. Communicates with University personnel and undergraduate students regarding status of graduation applications. Reviews undergraduate student applications and determines eligibility for graduation candidacy. Reviews processed applications to determine graduation eligibility once prior semester in-progress grades are updated. Determines final eligibility for degree certification once final semester grades are processed. Runs degree audit reports and explains results to advisors and students. Enters approved substitutions, waivers, and exceptions into university degree audit system. Reviews transcripts and degree audit reports to troubleshoot and resolve GPA requirements, attributes, credit hours, and other degree requirement issues. Communicates to students by letters, phone calls, e-mail, and personal contact about their graduation eligibility. Organizes responsibilities of department work-study student. Updates curricular and catalog changes in the degree audit tables. Assist in developing training materials and conducts training sessions on use of degree audit system by students, advisors, faculty, and administrators. Performs other related duties as assigned.


Experience Required:

Requires a bachelor's degree in field plus 3+ years of relevant experience in the chosen field or 7+ years of equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Experience Preferred:

Experience with the process of verifying completion of university degree requirements or advising students on certification process. Proficiency with Microsoft Office.


Ability to calculate future GPA based on estimated grades. Knowledge of Ellucian Banner student information system or Degree Works degree audit system. Knowledge of degree programs, college requirements, and the general operation of UCO preferred.

Physical Demands:

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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