Sponsored Programs Grants Administrator III

University of Maryland, Baltimore
Maryland, United States
Salary Commensurate with experience
Aug 20, 2020
Employment Level
Employment Type
Full Time
The University of Maryland, Baltimore (UMB) is now hiring a Sponsored Programs Grants Administrator III for the Office of Sponsored Programs Administration (SPA) in the Office of Research and Development (ORD). The Sponsored Programs Grants Administrator coordinates and manages unit-wide externally grant funded administrative research functions that include implementation of management and operational strategies. The position serves as liaison with University's department staff and faculty to meet research administration goals and objectives while complying with University, grant federal, state, and sponsor rules and regulations. The Sponsored Programs Grants Administrator works independently and knows and applies fundamental concepts, practices, and procedures. 

  The Office of Sponsored Programs Grant Administration provides oversight and administrative support to investigators and departmental administrators throughout the life of grant funded sponsored projects to include submitting competitive proposals, negotiating agreements, and navigating the world of sponsored programs grant administration. 

UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. 


Essential Functions:
  • Assist in oversight, triage, and assignment of day-to-day workflow of team.
  • Provide advanced knowledge of federal and state laws and regulations, University policies and practices, research compliance restrictions and guidelines, financial and academic requirements, and agency policies and procedures, as they related to sponsored projects.
  • Independently communicate with department staff and faculty both at UMB and abroad to facilitate all proposals.
  • Independently review all awards for compliance and consistency and address necessary changes with the UMB Principal Investigators and Department Administrators and triage with Sponsored Project Accounting & Compliance (SPAC).
  • Provide advanced technical guidance on all proposals that could include complex sponsor guidelines, request for applications and proposals and proposal data and attachments, along with understanding of any associated Federal Acquisition Regulations (FAR) included in sponsor solicitation.
  • Review, facilitate, and submit closeout documents for all awards.
  • Use advanced analytical skills to troubleshoot and problem-solve as needed to find answers and solutions to common issues on all proposals and awards.
  • Conduct basic mentoring and training for SPA Grant Administrator I with primary responsibility for final review before submission of proposals and using signature authority for awards.
  • Assist all SPA personnel in execution of faculty transfers, sponsor payments, and complete temporary projects.
  • Assist in training various campus units through development and presentation of research related training materials in groups and one on one interactions. Provide guidance to ORD staff as needed.
  • Provide advanced technical guidance on non-financial post-award actions and interpret and facilitate submission of non-financial post-award requests. Apply advanced knowledge of sponsor policies on cost principles.
  • Identify and suggest improvements and solutions of team’s workflow and processes.
  • Collaborate with SPAC in providing departments and PI non-financial post award management, compliance, and reporting.
  • Perform other duties as assigned.
  Qualifications    Education: Bachelor's degree in business administration, finance, or other discipline appropriate to the position.


Experience: Three (3) years of administrative experience in the area of research administration or sponsored programs.


Certification: Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.

  Other: Financial disclosure reporting required by State of Maryland Ethics Committee.

May consider a combination of directly related experience and education.

  Knowledge, Skills, and Abilities: 
  • Skill in effective use of Kuali Research, data warehouse, and reporting tools.
  • Knowledge of Uniform Guidance and ability to interpret and apply US Federal Agency policies to grant applications and awards.
  • Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.
  Hiring Range: Commensurate with education and experience.   If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

  Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.

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