Procurement & Supply Specialist 1



Description

Columbia Basin College ('CBC' or the 'College') seeks a Procurement & Supply Specialist to procure supplies, services, materials and equipment, issue bids and award contracts within dollar limitations assigned by the purchasing authority. The Procurement & Supply Specialist will work in support of the CBC Purchasing Department. This position reports to the Assistant Vice President for Administrative Operations.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by August 30, 2020 @ 11:59 PM Pacific Time.

Primary Responsibilities

  • Determine appropriate course of action/procurement methodology for all assigned purchasing activities including, but not limited to, competitive bids, sole source acquisitions, requests for proposal or direct negotiations in order to provide a best value solution for our customers;
  • Review and prioritize requests in accordance with approved guidelines;
  • Perform ongoing contract and contractor evaluations to ensure goods and services are delivered and in accordance with contract requirements and prices remain competitive with general market in order to ensure good stewardship of college funds as well as provide the best value product to our customers;
  • Research and identify the best value vendor and supplier for purchases; participate in negotiations to correct performance, price adjustments or contract termination;
  • Meet with contractor representatives and customers to resolve contractual issues and arrive at mutually agreed upon solutions;
  • Initiate change orders and supplemental agreements for goods and services;
  • Represent CBC as an attendee at trade shows, purchasing conventions and statewide council meetings;
  • Review trade publications to stay current with market trends in order to gain understanding and better assist our customers;
  • Communicate with suppliers to stay current with industry developments to provide a best value to our customers;
  • Maintain records that include but aren't limited to, all purchases, competitive solicitations as well as internal metrics around achieving excellence as required;
  • Maintain good internal, external and public relationships for the betterment of CBC;
  • Plan for, identify, classify, assign, and work with commodity code numbers for all items requisitioned by CBC on a recurring basis in order to assist in proper record keeping as needed;
  • Serve on multi-agency client committees to evaluate input relative to specification development and contract award in order to benefit CBC and the Community and Technical College system as a whole as needed;
  • Provide campus-wide, group/individual trainings and consulting related to purchasing related software systems, methodologies, established practices, and yearly planning in order to facilitate greater understanding and engagement in the purchases process and college-wide financial objectives; and
  • Perform other duties as assigned.


Required Qualifications

  • Associate's Degree from a regionally accredited college or university in Purchasing Management, Business Administration or closely related field; and
  • Two (2) years of full-time government purchasing experience.

OR
  • Bachelor's Degree from a regionally accredited college or university in Business Administration, Public Administration, Procurement, Logistics, Supply Management or closely related field;

*Full-time experience as a government purchasing professional will substitute for education on a year-for-year basis.
AND
  • Proficiency in Microsoft Office.


Skills & Abilities

Attendance/Punctuality : Is consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time;

Computer Skills : Proficient in Microsoft Office Suite; operate personal computer with general understanding of application software; ability to learn office and College-specific software;

Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments;

Oral Communication : Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Professionalism : Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

Quantity : Meet productivity standards; complete work in timely manner; strive to increase productivity; work quickly;

Technical Skills : Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others; and

Written Communication : Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information.

TERMS OF EMPLOYMENT:

This position is a twelve (12) month, full-time, overtime eligible represented classified staff position. The typical work hours for this position are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m., however, must be available to work a flexible schedule when prior notice is given by the College. This position is available immediately.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities in the following areas: Typing, grammar and basic skills in Word and Excel.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

PHYSICAL REQUIREMENTS:
  • Occasional need to lift at least twenty (20) pounds;
  • Ability to sit and stand for long periods of time;
  • Frequent need for oral, written and auditory communication; and
  • Frequent repetitive hand and wrist motions.

UNION CLAUSE:

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA). Internal promotional, transfer and voluntary demotion applicants who have skills and abilities to perform the duties of the position will be considered prior to consideration of other applicants.

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