Program Administrator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Aug 18, 2020
Employment Type
Full Time

General Summary/Purpose

TheCenter of Adolescent Health and the Consortium for School-Based Health Solutions are looking to hire a senior level administrator to aid both Centers with daily operations. The ideal candidate will be committed to the both Centers’ missions of working in partnership to promote the health and well-being of young people in Baltimore City and the Consortium’s mission of creating a single entity at Johns Hopkins that brings together educators, researchers, and clinicians to focus on developing successful, replicable and scalable school-based health solutions that address barriers to health and wellness access among underserved populations. In addition, the ideal candidate will possess excellent organizational and interpersonal skills.

Specific Duties & Responsibilities

For the Center for Adolescent Health (CAH), the position will:

  • Assist with reporting and tracking requirements for CDC and other grants (financial and programmatic)
    • Collect and organize CAH team input needed for CDC reporting
    • remind and follow up with team members
    • In partnership with financial manager, ERA c
    • draft budget justifications
    • assist with tracking grant requirements
  • Oversee onboarding and other HR tasks within the Center
    • assist new CAH team members with aspects of onboarding
    • follow up with team members to ensure protocols are followed and deadlines met (e.g., my Performance reviews, E210 reporting)
  • Manage CAH meetings and events
    • Schedule meetings (using Doodle etc)
    • take meeting notes
    • book rooms and food as needed
    • contact and book vendors
    • create and send invitations
    • manage RSVPs
  • Financial Tasks
    • Obtain Pcard and use in accordance with JHU guidelines
    • Process travel reimbursements in Concur
    • maintain CAH supplies (inventory and ordering)
    • assist CAH team purchase orders and independent contractor agreements
    • serve as CAH liaison with central department finance
    • work with central for petty cash disbursements; ensure center compliance with guidelines
    • coordinate with central for annual financial reports
  • Provide ad hoc project assistance
    • Assist with CDC core project or other CAH projects on an as-needed basis (e.g., assistance developing protocols, supporting recruitment or data collection)
  • For the Consortium for School-Based Health Solutions, the program administrator will oversee and monitor the activities of the Consortium and its products and communications. The PA will work collaboratively with and report to the co-directors of the Consortium. The PA has financial, administrative and programmatic responsibilities, including but not limited to those described below:

    • Organizes and runs meetings, keeps others on task and informed by sending correspondence and setting up events.
    • Manages logistics for Consortium activities such as national webinars and symposia and manages the Consortium’s small grants program.
    • Functions as the point person for philanthropy and grants-management.
    • Works collaboratively with central finance to provide financial support similar to that provided in the description above for CAH.
    • Assists in the development of presentations, reports, website content and collaborates on key research and advocacy tasks as needed.
    • Develops and manages website content and related dissemination activities.

    Desired

    Minimum Qualifications(Required)

    • Bachelor’s degree required.

    • Three (3) years administrative related experience.

    Additional education may substitute for required experience, to the extent permitted by the* JHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

    Preferred Qualifications

    • Master’s degree
    • SAP Experience/Financial Transaction Processing

    Special Knowledge, Skills, and Abilities

    Ability to work independently and use reference manuals to develop proficiency with software or computer systems.

    • Good organizational, written and verbal communication skills to manage multiple programs.

    • Good interpersonal skills in dealing with a variety of constituents including faculty, staff, students, community members and funders.

    • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.

    Classified Title: Program Administrator
    Working Title: Program Administrator ​​​​​
    Role/Level/Range: ATP/03/PB
    Starting Salary Range:
    Employee group: Full Time
    Schedule:Monday - Friday, 8:30a - 5:00p/ 37. 5 hrs per week
    Exempt Status: Exempt
    Location: 05-MD:School of Public Health
    Department name: 10001208-PFRH CAH
    Personnel area: School of Public Health

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

    School of Public Health - East Baltimore Campus


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm

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