Director of Administration

Posting Details

Job # 036588 Department Code enter code Department Office of Human Resources Job Title Director of Administration Location Syracuse University Pay Range Commensurate with Experience Staff Level S6 FLSA Status Exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Director of Administration will report directly to the Senior Vice President and Chief Human Resources Officer, who oversees The Office of Human Resources; Equal Opportunity, Inclusion, and Resolution Services ( EOIRS ); The Early Education Child Care Center ( EECCC ); and The Bernice M. Wright School ( BMW ). This position is responsible for managing the efficient operations of the SVP /CHRO’s portfolio, including budget management; the development, implementation, and monitoring of all department initiatives, strategic priorities, and special projects; liasoning on behalf of the SVP /CHRO’s’s direct report areas to ensure effective scheduling, event planning and execution; and proactive and responsive administrative support for the office. The Director of Administration will work closely with the SVP / CHRO to manage critical issues; prioritize initiatives; and monitor progress toward departmental and University strategic goals. This position requires experience with budget, operations, strategy, communications and executive administrative duties and skills.

Qualifications

• Bachelor’s degree or equivalent.

• Experience must include a minimum of 5 years of experience as a top-level executive assistant.

Job Specific Qualifications

• Expert level of problem solving skills, research and data gathering ability, analytical skills, ability to read and interpret documents, negotiation skills, organizational skills, and verbal and written communication skills.

• Ability to negotiate in highly technical situations and the ability to prioritize tasks and manage multiple projects.

• Excellent proofreading ability along with advanced knowledge and application of Microsoft Office.

Responsibilities

• Represent the Sr. VP/ CHRO in the University community and external constituents. Interact with all levels of the University including but not limited to the Chancellor and Executive Team, Trustees, Deans and Department Heads and Faculty.

• Support the Sr. VP/ CHRO in his correspondence with, and coordination of, individuals on campus engaged in initiatives led by all departments in the Sr. VP/ CHRO portfolio. Provide executive level administrative leadership and professional support in a highly confidential area using discretion and independent judgment.

• Support the SVP’s Leadership Team in scheduling and preparing for meetings, conferences and general administrative logistics.

• Collaborate with individuals on campus and external advisors to record, track, and report on progress related to various initiatives overseen by The Office of Human Resources; Equal Opportunity, Inclusion, and Resolution Services ( EOIRS ); The Early Education Child Care Center ( EECCC ); and Bernice M. Wright.

• Evaluate and actively resolve problems on own where applicable and redirect or handle phone calls and inquiries at own initiative as appropriate; able to identify goals and priorities and resolve issues in initial stages.

• Provide oversight, management, and coordination for the budget. Functional responsibilities include oversight for establishing and maintaining financial processes for all budget related items including all non-benefit related payments, procurement of office related items, and material orders. Keep informed of and comply with University policies and procedures in all matters pertaining to budgets and financial management. Establish and maintain fiscal efficiencies related to office expenses, technology and telecommunications. Manage and coordinate daily office operations including projects and staffing. Also includes calendar and meeting coordination, travel arrangements, and other necessary organizational activities. Process incoming and outgoing mail, paper and electronic; respond or route to appropriate person(s), departments, colleges and schools, or other operating units; track delegated items as needed.

• With the benefit of extensive knowledge of the University; analyze complex confidential information; respond to inquiries and requests for information from variety of constituencies including – written draft correspondence, memorandums, summary analysis, reports and presentations; and provide advice and assistance to SVP and other University leaders as appropriate. Examples of required draft reports and presentations include meetings of Executive Team, Chancellor’s Council, University Leadership Team and Board of Trustees. Review documents for accuracy and inclusion of necessary information before final review by the Sr. VP/ CHRO .

• Manage and coordinate daily office operations including projects and staffing. Also includes SVP calendar and meeting coordination, travel arrangements, and other necessary organizational activities. Process incoming and outgoing mail, paper and electronic; respond or route to appropriate person(s), departments, colleges and schools, or other operating units; track delegated items as needed.

• Collaborate with other members of the SVP’s Leadership Team to develop strategic communications to campus, university leaders and other identified groups.

• Represents Sr. VP/ CHRO by facilitating all office needs in his absence; speak on behalf of the Sr. VP/ CHRO when appropriate and keep Sr. VP/ CHRO abreast of all dealings. Apply expert knowledge of University concepts, practices, and procedures to achieve objectives.

Physical Requirements Tools/Equipment Application Instructions

In addition to completing an online application, please attach a resume as a PDF and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEOC

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link http://www.sujobopps.com/postings/84753 Job Posting Date 08/07/2020 Application Deadline Full Consideration By Job Category Staff Message to Applicants