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Administrative Associate

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Date posted
Aug 12, 2020

Posting Details

Vacancy Number
S01327
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Dept/School
Sponsored Programs & Research Compliance - 31110
Primary Purpose of Organizational Unit

The Office of Sponsored Programs and Research Compliance ( SPARC ) is the service unit at UNCW responsible for the oversight of externally sponsored programs. SPARC provides complete cradle-to-grave sponsored program administration and support including: a) identifying funding sources, b) assisting faculty with proposal development, c) monitoring/overseeing the responsible management of sponsored projects and d) ensuring university compliance with contract/grant fiscal and regulatory requirements. SPARC also administers internal grant programs and the return of F&A to departments. It is the administrative unit responsible for ensuring the university remains in compliance with federal and state policies pertaining to research and sponsored programs. SPARC is accountable and responsible for all externally sponsored grants and contracts, university-wide. SPARC accepts funds provided to the university and is accountable for their legal compliance with sponsor (federal, state, local and private sources) regulations and policies. SPARC is the contact point for federal and state audits, both fiscal and programmatic, on contracts and grants. This service office is designed to serve all faculty and staff needs for externally funded projects and programs.

College
Research Services - 31100
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Administrative Associate provides administrative support for the Director of Sponsored Programs and Research Compliance ( SPARC ) and SPARC staff. Primary role of the position is dedicated to office/processing support and communications for SPARC with a variety of independent tasks in multi-step processes that have significant scope and consequence to university customers and vendors. Duties require significant attention to detail and accuracy with comprehensive program knowledge, problem resolution and interpretation of guidelines. Significant knowledge of office procedures and processes, as well as technical and bookkeeping skills will be required in the production of reports through the use of standard office software and mainframe. Provides direction, resources & support for both proposal development, day to day University systems (HR, WORK’s card, Travel, etc.) for SPARC and some R&I office as needed as well as reporting. May be asked to maintain salary reconciliations for entire grant portfolio (approximately 225 grants and contracts) analyze and report issues to appropriate Grant Officer. Moderate the variety and scope SPARC program activity, including internal and external coordination of work. Act as administrator for shared SPARC email boxes and act at the keeper for various distribution lists.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work

Preferred education, professional skills and experience
  • Knowledge of Microsoft Office or
    equivalent productivity software suite

  • Experience working in an office
    environment

  • Strong written and verbal communication
    skills

  • Active Notary Public

  • Experience preparing business
    correspondence

  • Experience managing digital calendars
    and docketing for multiple people

  • Ability to multitask and prioritize
    competing tasks

  • Experience working in an academic
    setting

  • Experience with inventory management

  • Experience working in a public facing or
    customer service role

  • Ability to work and learn independently

  • Experience with video conference
    preparation/management and related
    technology experience

  • Strong organizational skills, including
    document storage and retention

  • Experience preparing travel
    arrangements in a business setting

  • Experience with digital editing and
    publishing using Microsoft Publisher or
    Adobe InDesign

  • Knowledge of UNCW systems (Banner
    finance and HR modules, Chrome River,
    etc.)
    Required Certifications or licensure

    N/A

    Recruitment Range
    $31,200 - $36,000
    FTE
    1.0 (40 hours per week)
    Months Per Year
    12 Months
    Work Days
    Monday - Friday
    Work Hours
    8:00AM - 5:00PM
    Type of Position
    Permanent
    Anticipated Ending Date if Time-Limited

    Position Number
    1869
    Job Posting Date
    03/01/2021
    Posting Close Date
    03/15/2021
    Special Notes to Applicants

    PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

    For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

    You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

    This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

    EEO Statement

    At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

    Eligibility for Employment

    External Link to Posting
    https://jobs.uncw.edu/postings/20025
    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Curriculum Vita
    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

    1. * How did you learn of this opportunity with UNC Wilmington (2021)?
      • UNCW Website
      • UNCW Facebook Page
      • UNCW Linkedin Page
      • UNCW Twitter Account
      • UNCW Employee Referral
      • Chronicle of Higher Education
      • Craigslist
      • Diverse Issues in Higher Education
      • Glassdoor
      • Higher Ed Jobs
      • Hispanic Outlook
      • Indeed
      • Inside Higher Ed
      • North Carolina Job Network
      • Women In Higher Education
      • Other


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