Degree Analyst I

The Colorado State University-Pueblo Office of the Registrar links the institution with our past, present, and future students. The office is responsible for maintaining the official student academic records of the University. In addition, the Registrar's Office provides a myriad of academic support services such as: academic record safekeeping; FERPA compliance; course registration; grade collection and processing; processing individual student course withdrawals; course and room scheduling; transcript delivery; transfer evaluation; degree audits; graduation tracking and clearance; enrollment and degree verifications; academic calendar planning; catalog publication; academic policy enforcement; and, construction of the course and final exam schedules. Finally, the Registrar's Office ensures compliance with extant local, state, and federal laws, rules, and regulations. The Office of the Registrar is dedicated to providing the best possible customer service to meet the needs of the University community.

 

 Description of Job: The Degree Analyst I processes student files from initial transfer evaluation to degree conferral. The Degree Analyst I is responsible for providing timely and accurate transfer evaluations to both potential and existing Colorado State University-Pueblo students. Duties include, but are not limited to: performing transfer credit evaluations for new and existing transfer students through the use of the catalog, degree audit system, enrollment management software, and the student information system; analyze course descriptions from transfer colleges to determine equivalencies and transferability of courses and subsequently build transfer rules to reflect decisions; coding students for pre-requisite placement based on official college transcripts; periodic reviews to ensure transfer rules are in compliance with state mandates; creating working procedures that follow policies passed by university, state, and federal entities; update/create transfer guides and agreements. The Degree Analyst I will develop and maintain Institutional and Statewide Transfer Guides. This position will also be responsible for special projects as assigned. This position will create, revise, and maintain the Degree Analyst I policy and procedure manuals. The Degree Analyst I promotes CSU-Pueblo to prospective students and community members by providing excellent customer service, knowledge of programs, and transfer articulation rules.
 
The Degree Analyst I is also responsible for the day-to-day maintenance of potential graduate records through verifying the accuracy of students' transcripts, such as majors, minors, repeated courses, remedial courses, academic renewal and credits over 10 years. Utilizing university catalogs and CSU-Pueblo's degree audit system, the Degree Analyst I verifies the accuracy of potential graduate records for the satisfactory completion of degree requirements. This position will also assist with training, interpretation, and processing of degree audits, exceptions, and catalog/degree requirements. The Degree Analyst I may assist the student and/or the academic advisor in establishing a correct plan of action for completion of degree programs. This position carefully balances the student's desire to graduate and the University's need to maintain institutional standards.
 
Primary Duties
Complete transfer evaluations for students with domestic transcripts to includes, but is not limited to, the following:

• Research the accreditation, grading system, course level, and degree program contexts for each institution from which a domestic course is being evaluated.
• Build articulation rules to accurately reflect transferable courses using written procedures and guidelines.
• Evaluate and produce transfer articulation reports for students within an acceptable timeframe.
• Export student transfer evaluation from degree audit system to student information system and post credits on students' transcripts ensuring accuracy at each step in the process.
• Research and maintain transfer articulation rule database with appropriate consultation of department chairs and/or Deans through a scheduled maintenance calendar.
• Maintain a detailed knowledge of degree programs, including requirements, curriculum, policies and procedures, student and faculty accomplishments, and general knowledge about CSU-Pueblo.
• Meet with prospective and current students, CSU-Pueblo faculty and staff, and transfer institutions to provide accurate, detailed information regarding CSU-Pueblo, the transfer process, and transfer credit.

Complete degree audits to include, but is not limited to, the following:

• Audit the accuracy of undergraduate and graduate contracts for institutional, major, and minor requirements.
• Notify students of any deficiencies or discrepancies with the contract and conferral. If a student does not meet degree requirements, provide notification of the deficiencies with complete consideration given to successful resolution of degree conferral.
• Upon verifying all requirements being successfully completed, post the degree to the student transcript and process the diploma.

 
Process substitutions, exceptions, paper petitions, and waivers within degree audit system and the student information system. Ensure accuracy of both demographic information and academic transcript information in student information system and degree audit reporting system.
 
Perform other duties related to Degree Analyst I position to include, but is not limited to, the following:

• Provide training regarding academic and graduation requirements, and the degree audit system, for students, faculty, and staff.
• Help to encode, test, and run the all aspects of the degree audit reporting system software
• Troubleshoot and provide solution of issues within degree audit system.
• Assist in the process to propose new transfer procedures and coordinate the implementation process for approved procedures and policies based on the university catalog.
• Work with the academic community to design efficient and effective transfer and degree conferral tools, processes, and products.
• Facilitate communication with ITS team and the processes between student information system, external software programs, and document imaging system when needed.
• Perform periodic systematic review of transfer rules, including annual review of Colorado GT Pathways, Advanced Placement, CLEP, International Baccalaureate, and DANTES for new courses and update University Catalog to reflect changes.
• Maintain transfer guides for CSU-Pueblo.
• Manage and supervise student employees, as needed.
• Run various student information system reports and degree audit system reports.
• Research student archives to determine if a degree was conferred. If not, work with the student, staff, and faculty to create a plan for degree completion.
• Contribute to additional functions within the Registrar's Office, including customer service. Serve as backup to Registrar Office front desk.

Ancillary Duties
Attend meetings or serve on committees outside of the Registrar's Office.

 

 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Minimum Qualifications

• Bachelor's degree from a regionally accredited institution

Preferred Qualifications

• Previous experience in a college Registrar's Office
• Knowledge and experience in using degree audit reporting system software
• Prior experience in degree auditing
• Previous experience working with transfer evaluation and official transcripts
• Proven attention to detail and/or auditing experience
• Ability to work with diverse populations
• Excellent written and oral communication skills

 

 Supplemental Information: All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 

1. a letter of intent (cover letter);
2. a current resume or CV;
3. an unofficial transcript; and
4. three professional references with contact information to the on-line application.

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Saturday, September 12, 2020, will be given full consideration.

About Colorado State University-Pueblo

Colorado State University-Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU-Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy. Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU-Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU-Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU-Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU-Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU-Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU-Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado 

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU-Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University-Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 

Colorado State University-Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.