Administrative Assistant/Educational Talent Search

California State University, San Bernardino
California, United States
Salary Not specified
Aug 11, 2020
Employment Level
Employment Type
Part Time

Administrative Assistant/Educational Talent Search
California State University, San Bernardino

Overview Employment Status: Temporary, “non-exempt”, part-time position through August 31, 2021 (position renewable based upon available funding, availability of work, and satisfactory job performance)

Salary: $15.00-18.00/hour

Work Schedule: Up to 19 hours per week to be arranged, Typically Monday -Friday between 8:00 am -5:00 pm, some evenings and weekends. Incumbent must be able to participate in remote or on campus work depending on the directives from the CSUSB campus.

Position Overview:
The Administrative Assistant Reports to the Educational Talent Search Executive Leadership Team. The Administrative Assistant provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Typical Activities

  • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organization and strong communication.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Contributes to team effort by accomplishing related results as needed.
  • Perform all other duties as assigned.

Minimum Qualifications

  • High school diploma or equivalent education required
  • 1 year of administrative assistant experience
  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
  • Applicants must possess the following critical strengths including, but not limited to reliability, attention to detail, and strong self-initiative.
  • Professional demeanor and must have the ability to work with diverse populations
  • Applicants must have good interpersonal and communication skills along with excellent customer service skills.
  • Applicants must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices.
  • Applicants must have the ability to follow directions, take initiative, be flexible, and be accountable for work performed.

Supplemental Information
UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check and Live Scan fingerprinting prior to appointment.

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