Assistant, Administrative, Adult Education
Reporting to the Dean or Associate Dean of Adult Education, the administrative assistant provides a wide variety of administrative and support functions for the Adult Education Department on the respective campus. The administrative assistant is required to work independently exhibiting initiative to ensure efficient daily operations as well as positive collaborations with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes. Additionally, the administrative assistant will need to conduct verification of contact hours in web attendance and on printed rosters to ensure clean state audit reports, identify and arrange substitute instructors as needed and assist with course section builds and student registration/orientation. The incumbent must also have excellent customer service and communication skills.
Education Required -Associates Degree in Business Administration, Office Management or related field, or a High School Diploma/GED and at least four years of related administrative experience.
Education Preferred -Bachelor's Degree in Business Administration, Office Management or related field
Experience Required - Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: o Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures o Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications (as determined by pre-employment testing)
Experience Preferred - More than 2 years of recent progressively responsible experience providing administrative support - Experience in an academic setting - Recent experience with an enterprise student information system (e.g., Colleague) - Possess an intermediate knowledge of database programs (e.g., Access)
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