Administrative Assistant - Academic Operations

Massachusetts, United States
Salary Not specified
Aug 07, 2020
Employment Level
Employment Type
Full Time

Administrative Assistant - Academic Operations

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Administrative Assistant - Academic Operations at the Roux Institute reports to the Senior Vice Provost for Portland, Maine. This Administrative Assistant is responsible for the administrative support of the Academic Leadership Team at the Institute, consisting of the SVP-Portland, Research Directors, and Program Directors. Under minimal supervision, the Administrative Assistant to the Dean provides advanced administrative support and communications on behalf of the ALT members.

S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the SVP-Portland and his leadership team. S/he will oversee daily operations of the office, evaluating workflow and productivity and providing direction and guidance to office staff, with primary responsibility for providing expert support to the SVP-Portland. Produces and drafts reports and other complex documents and materials for distribution on behalf of the ALT members, including proofreading and editing, and designing layout and graphics for presentations. Will also gather data, conduct research, and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters.

Bachelor's degree required with 3-5 years of experience in an office environment; Experience working in higher education a plus. Candidate must be a mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment. Must be able to manage multiple priority projects at once with ease and efficiency. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. The ideal candidate has experience with the gathering, analysis, and reporting of data. Evening and weekend work is required as needs dictate.

The ideal candidate has direct experience in information management and possesses strong written and verbal skills. Experience with managing databases is essential. One additional writing sample is required.

Salary Grade:

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit