Program Manager, STPF

District of Columbia, United States
Salary Not specified
Aug 07, 2020
Employment Level
Non-Tenured Track
Employment Type
Full Time

The Program Manager position manages the day-to-day functions for the AAAS Science and Technology Policy Fellowships (STPF). This involves overseeing a group of STPF fellows in government offices to ensure that they realize the full fellowship opportunities of acquiring policy experience, enhancing professional development, and nurturing their networks in the science policy sphere. 

This position works closely with executive branch offices to facilitate successful placement of fellows and to continually strengthen operations, establishing contacts in the science, policy, and funding communities to support the fellowships and serving as a liaison to provide guidance to fellows, host office supervisors, and partner agency liaisons. The position participates in the selection and placement process for incoming fellows, tracks fellows’ progress in their fellowships throughout the year, responds to fellows’ requests for assistance, advocates for fellows at the government agencies, tracks metrics for success of the program and fellows’ satisfaction with their placements, and identifies ways to expand or improve the agency relationships under their purview.

Are you ready to be a Force for Science?

What You’ll Do

  • Fellow & Host Office Cultivation & Management: Manages interactions with fellows. Manages partnerships and interactions with federal agencies and entities. Maintains up-to-date reports on fellowship activities. Consults on opportunities for program enhancements and cultivates new hosting partnerships. 
  • Monitoring, Evaluation, & Assessment: Serves in a lead contributing role to assess and analyze issues affecting programmatic operations. Conducts annual site visits and follows-up with designated fellows and their supervisors/mentors. Keeps tabs on progress of professional development plans and maintains ongoing contact to set clear expectations, guide fellows, trouble-shoot challenges, and encourage pursuit of opportunities as they arise. Monitors fellows’ reports to determine trends, utilize information to enhance the fellowship experience for fellows and host offices, and report on results. Analyzes and compiles fellows’ input and produces annual summaries of fellows’ activities and achievements for funders. 
  • Selection: Researching potential committee members and soliciting participation. Managing committees and guiding applicant evaluations, interviews, and selection of fellowship finalists. Counseling applicants and communicating about process, decisions, and final award of fellowships. 
  • Placement: Manages executive branch placement, and coordinates fellowship assignment offers and verifications of acceptance. Manages communications with applicants and host offices/agencies and implements guidelines and systems related to placement.
  • Stakeholder Relations, Outreach & Promotion: Stays abreast of science policy and fellowship-related issues and acts as liaison with scientific, engineering, educational, governmental and other stakeholders. Provides input to annual marketing and outreach plans. Serves as an ambassador for STPF to external audiences and participates in outreach events and presentations at government meetings, networking gatherings, scientific and engineering professional society conferences, and campus and career events. 
  • Programmatic Operations, Processes and Systems: Provides strategic input to the annual schedule of programmatic activities, processes, and events by collaborating with the Program Director and Project Director to establish goals and deadlines. Provides input to processes, logistics, systems and implementation of selection and placement, program communications and information distribution, and annual monitoring and assessment. 

Minimum Requirements 

  • A minimum of a bachelor’s degree and at least five years’ professional work experience in program coordination and management is required. 
  • The incumbent should have familiarity with how the legislative, judicial, and executive branches interface in the overall federal government; understanding of how federal agencies conduct their work; familiarity with professional development tools; and experience with monitoring and evaluating programs.
  • Outstanding organizational skills and attention to detail and deadlines is necessary.
  • Must possess excellent oral, written and interpersonal skills, a professional and diplomatic manner, mature judgment and ability to work with individuals from different disciplinary and cultural backgrounds.
  • Ability to accurately collect, record, and interpret programmatic data using shared electronic systems is must.
  • Experience with Salesforce, Form Assembly, Zoom, GoToMeeting/GoToWebinar, or similar systems is desired.
  • A science or science policy background is helpful but not a requirement for this position.

Application Process  

Submit a resume and cover letter outlining qualifications and interest in the position by September 6, 2020. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.   

AAAS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees.