Business & Financial Manager, Museum

Job Summary

The RISD Museum was founded on the belief that art, artists, and the institutions that support them play pivotal roles in promoting broad civic engagement and creating more open societies. Established in 1877 as part of a vibrant creative community, the RISD Museum stewards works of art representing diverse cultures from ancient times to the present and interprets our collection with the focus on the maker and deeply engages with art and artists. As an employer, RISD offers a supportive, collegial, and inclusive work environment, the possibility of a flexible work schedule, and a competitive benefits package. To learn more about the RISD Museum visit http://risdmuseum.org/.

The Business & Financial Manager leads and directs the budget and planning process in support of the RISD Museum’s annual and strategic initiatives. Reporting to the Director, the incumbent will oversee the Museum’s budgets – operational, restricted sources (gifts, grants, and endowed sources) and capital projects - and act as liaison and coordinator between the Museum, department heads and curators, and RISD central administrative offices, including the Office of Finance and Administration and Human Resources. This position prepares and develops the Museum’s annual budget in support of annual and strategic planning initiatives, participates fully in discussions regarding the focus and direction of resource allocation, and assist the Museum Director and governing committees in ensuring that the Museum’s financial strategy and fiscal administration is aligned with and supportive of RISD’s institutional strategy. As well, the Business & Financial Manager holds specific responsibility for fiscal monitoring, reporting, research, analysis, and grants management.

Essential Functions

• Responsible for managing and monitoring Museum operating revenue, and restricted and endowed funds in coordination with Museum External Affairs, RISD Institutional Engagement and the Controller’s Office. Ensure that unrestricted and designated gifts received through all channels are properly accounted for and that resources available to the Museum are managed in accordance with applicable laws, regulations and/or donor restrictions. Act as liaison between the Museum and RISD’s central business offices.
• Develop, recommend, and maintain, as approved by the Director, short and long-range financial plan(s), taking into account multiple sources of income, including earned income, gifts, grants and endowed sources, and a complex Museum financial and operational setting.
• Manage the fiscal operations of the Museum. Within RISD’s ERP systems, develop, monitor and maintain an approval and reporting structure that reflects both strong internal control and operating efficiency. Provide training, guidance and assistance to museum staff as requested. Provide analysis and guidance for operational and program areas, including determination and setting of fees, ticket prices, and rates for facility rentals. Advise support staff and provide guidance on other business process and/or information systems as necessary.
• Develop, review, and analyze the Museum’s budget in collaboration with the Museum Director. Model and evaluate strategies for enhancing revenue streams. Provide advice on resource allocation (human, financial and capital) in support of the Museum’s strategic initiatives. Recommend business practices and/or procedures that enhance the efficient use of institutional resources. Oversee and monitor exhibition, departmental and project budgets in coordination with curators and program staff. Monitor and adjust as necessary payroll allocations among various unrestricted and designated funds in order to ensure compliance with grant and project budgets.
• Prepare Museum related financial reports and various other accounting statements as required. Assure accuracy, timeliness, compliance and completeness. Responsible for preparing, monitoring, and reporting the financial aspects of state and federal government, foundation, and private grants received by the Museum.
• Develop and monitor the museum’s capital project budgets. As part of a project team, which may include RISD Facilities personnel, outside architects, designers, construction managers, and museum staff members, work to ensure that project goals are realized and completed within available resources.
• Review and evaluate museum-related contracts, leases, and other agreements for both budgetary impact and sound business practice. Assist with review and approval process by RISD central offices, including Procurement and RISD Legal Counsel, when necessary.
• In coordination with the Controller’s Office, monitor and review receipt and deposit activity related to museum gift and earned income operations for proper classification and accuracy. In conjunction with the Controller’s Office, ensure that resources, including designated funds, are effectively and appropriately managed within RISD’s ERP systems, including Workday. Supervise the Visitor Services Accounts Receivable Attendant Act as petty cash custodian on behalf of the museum.

Knowledge/Skills/Experience

• B.S. in Accounting or Business Administration and a minimum of five years (or an equivalent combination of education and experience) of progressively responsible financial planning, budget management, internal audit, or related experience in a non-profit cultural institution or higher education environment, required.
• Knowledge of fund accounting required.
• Proven experience and ability to work effectively and collaboratively with administrators across the spectrum of a cultural institution or institution of higher education.
• Demonstrated ability to support museum operations and related educational programs through fiscal analysis and modeling.
• Demonstrated knowledge of enterprise resource planning (ERP) systems (ie., WorkDay) and project planning and management.
• Excellent communication and presentation skills.
• Must recognize diversity and inclusion as central to excellence, and additionally, demonstrate sensitivity to individuals of varying backgrounds, including but not limited to, racial, ethnic, religious, gender, cultural, ability, sexual orientation, and socioeconomic.

Union:

No

Work Schedule:

35 hours/week; 12 months/year

Employment Status:

Full time, Exempt

Grade:

09/AD

Documents Needed to Apply:

Resume

Cover Letter

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Finance & Accounting