Pricing Administrator

Classified title: Pricing Administrator

Role/Level/Range: ATP-4-PD

Starting Salary Range: Commensurate with Experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Position Type: Replacement

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Resource Development Finance – 60000073

Department name: Jhpiego

Reports to (Job title): Sr. Finance Manager

General summary/purpose:

Pricing Administrator supports Jhpiego’s Resource Development Operations and works closely with the Resource Development Office, Global Human Resources and Program Technical Staff to prepare compliant, complex cost proposals to ensure successful completion and responsiveness of Jhpiego’s proposals for new business.

Specific duties & responsibilities:

  • Lead budget reviews
  • Leads advanced budget exercises, utilizing Excel analysis tools, such as pivot tables, slicers, charts, logical and lookup functions, and data sorting
  • Prepare buildups for CPAF, CPFF, Schedule Contracts, including Fixed Burdened Daily Rates and
  • Functional Labor categories, and fee deliverable tables
  • While leading budget development, provides substantive inputs, including real time analysis, to guide decision-making on design
  • Leads transition of highly complicated budgets to Program Finance personnel upon award
  • Initiates process improvements in regards to workflow within Resource Development Finance
  • Prepares of compliant cost and pricing volumes, establishing and coordinating schedules, developing cost/price model, and writing cost narrative
  • Works with Proposal Manager to develop price strategy and provides real-time pricing support
  • Interfaces with subject matter experts to accurately estimate costs
  • Ensures the timely generation of pricing submissions and compliance with solicitation requirements and established review/approval processes
  • Analyzes, evaluates, and makes recommendations regarding proposal cost reapplication, proposal requirements and reasonableness to program staff
  • Prepares Federal financial schedules/forms as required
  • Assists negotiating team in preparing offers and counter-offers and makes recommendations on the financial impact of terms and conditions trade-offs (e.g., calculates the “loss” by reducing the Service Center or F&A rates)
  • Maintains a negotiation audit trail of changes/adjustments from initial proposal through final price agreement
  • Post award, works closely with Program Finance Team to ensure timely set up of accounts in the various financial systems
  • Assists in responding to sponsor’s request for clarification and further information as it relates to applications and proposals
  • Ensures compliance with all relevant JHU and/or agency regulations and restrictions
  • Serves as a “consultant” and “spokesperson” regarding proposal/pricing matters of major significance or importance
  • Provides guidance to staff in order to comply with Federal contracting, pricing, and procurement laws
  • Provides guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles under 2 CFR200, 2 CFR 700, and Federal Acquisition Regulations (FAR)
  • Utilizes overall knowledge of company pricing structure to complete assignments within extremely tight and strict proposal schedules
  • Minimum qualifications (mandatory):

  • Bachelor’s degree in Finance, Accounting or related field, or equivalent experience
  • 5+ years pricing, financial analysis, and/or cost management experience for USG acquisition or procurement and/or experience with non-USG donors, such as BMGF, CIFF, UNICEF, UNFPA, DfID, World Bank, Global Fund; Corporate donors; and other international donors
  • Experience in government contract administration, government estimating and negotiations, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR)
  • Understanding of service center, fringe, and indirect rate application and allocation methodologies
  • Intermediate knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
  • Familiar with differences between contracts and cooperative agreements and their relevant terms and conditions
  • Ability to create proposal budgets for diverse donors/sponsors
  • Demonstrated ability to effectively manage several major activities simultaneously
  • Excellent oral and written communication skills
  • Ability to work in large and diverse teams
  • Ability to work independently in an unstructured environment
  • Proficient in MS Office and university-specific accounting and reporting packages
  • Experience with and knowledge of the international development community, preferably in the area of health
  • Ability to communicate effectively with multiple organizational and professional levels, including multiple cultures taking into account the audience and nature of the information
  • Ability to coordinate and collaborate, ability to garner relevant information for effective analysis and the ability to listen to others and respond appropriately
  • Demonstrated advanced experience with spreadsheets and database systems, especially in Microsoft Excel
  • Excellent organizational, time management skills and strong written communication skills
  • Self-motivated, ability to follow instructions and work with minimal supervision, willingness and ability to meet deadlines
  • Flexibility to work over time during budget process and manage intense, deadline driven process
  • Excellent problem-solving and follow-through skills
  • Ability to make independent decisions, while keeping supervisor appraised of important matters
  • Understanding and practical knowledge of government regulations and business volume proposal preparation in response to RFAs and RFPs and other contract vehicle procurement methodologies
  • Knowledge of the principals, terminology and methodology of proposal preparation
  • Jhpiego

    The successful candidate(s) for this position will be subject to a pre-employment background check.

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