Sponsored Programs Associate

The Sponsored Programs Associate is responsible for a broad range of pre-award sponsored program activities. S/he will work with faculty, department administration and institutional leadership to submit applications for sponsored funding. 

S/he is expected to review sponsored funding opportunities, facilitate grant preparation and be the primary point of contact for the final review and submission process. The Sponsored Programs Associate must review all grant proposals for consistency with University and sponsor policies and ensure the application is revised accordingly prior to submission. In addition, s/he will be assigned the responsibility and have the authority as an official signatory (AOR) on sponsored submissions. S/he will confirm that the PI has met all the compliance requirements as required by the Institutional Review Board (IRB) Institutional Care and Use Committee (IACUC) and the Office of Compliance and Audit Services (OCAS) as necessary to coincide with sponsor and institutional policies.

A Sponsored Program Associate's responsibilities require knowledge of OMB regulations that govern the management of grants and contracts. In this capacity, s/he will support the departmental and scientific community, responding to inquiries regarding policies and practices and provide solutions, as needed. S/he will review all incoming awards for accuracy and consistency with University and sponsor policies and authorize the establishment and extension of sponsored accounts, including the processing of no-cost extensions and carryover requests.

Minimum Qualifications: This position requires a Bachelor's degree or equivalent in education and experience, plus four+ years of related experience. Proficiency in Excel.

Additional Position-Specific Minimum Qualifications: The Sponsored Programs Associate must have experience with electronic systems that support grant and contract workflow management (i.e. ASSIST, Grants.gov, etc.). S/he must possess the requisite knowledge of federal, state, city government and private non-profit policies and regulations related to research grants and contracts. Strong mathematical and organizational skills are essential, as is time management and effective communication. Well-developed oral and written communication and analytical skills are essential. Applicant should have excellent interpersonal skills and be service-oriented. S/he must have the ability to work independently and as part of a team, be a skilled problem solver who can meet deadlines, work well under pressure and can multi-task. Familiarity with proposal preparation and sponsored agency regulations is required.

Working knowledge of a grants management system (i.e. InfoEd, COEUS, etc.) is preferred. Experience in a University environment and/or an Academic Medical Center is preferred.