Grants and Research Program Specialist

Wisconsin, United States
$45,000.00 - $65,000.00
Aug 04, 2020
Employment Level
Tenured/Tenured Track
Employment Type
Full Time
Position Information   Working Title: Grants and Research Program Specialist UW System Title: Associate Administrative Program Specialist   Essential Job Functions   This position reports to the Director of the Office of Grants and Research (OGR) and assists with all office activities and functions. This person will help guide development of institutional, multidisciplinary, and collaborative proposals and will work with members of the campus community to identify funding opportunities. They will help secure awards from public and private extramural sources to advance faculty scholarship, student success, and institutional initiatives. The Program Specialist will help develop and deliver professional development programming that advances campus engagement with the OGR. They will form close relationships with faculty, staff, and administrators using an inclusive, customer service-oriented approach to support the work of diverse individuals and groups.   This position includes the following responsibilities:  
  • Plan and Coordinate proposal development and submission, including research, data collection methods, writing, budget development, creation of goals, objectives, and outcomes, and/or creation of other supporting materials.
  • Serve as the primary writer of proposals, white papers, pre-proposals, letters of intent, etc., for submission to private and public funders that address university strategic initiatives.
  • Edit grant proposals, white papers, pre-proposals, letters of intent, and other materials as directed, reviewing and providing editorial feedback to strengthen proposal drafts using grant writing best practices and in alignment with funding solicitations, funding agency priorities, and institutional strategic priorities.
  • Work with faculty, staff, and administrators to improve grant seeking and writing skills.
  • Work with University Advancement on prospect management coordination.
  • Assist in facilitating team formation, conceptualization, writing, and review of individual and collaborative grant proposals aimed at addressing institutional strategic initiatives.
  • Assist the OGR in developing and conducting proposal development trainings, workshops, and web-based support materials.
  • Coordinate with appropriate University offices and staff to promote State, System and institutional policy compliance.
  • Document workflow of proposal development projects and deadlines to ensure proper execution of pre-award procedures, prioritization, and timely submissions.
  • Serve as a liaison with granting agencies in interpreting policies, procedures, and reviewer feedback/comments.
  • Identify and promote inter-institutional and external collaborative opportunities.
  • Develop standardized/boilerplate documents and tools to support external grant development and disseminate grant seeking information.
  • Network with other colleges, agencies, community organizations, and businesses to establish partnerships and collaborative relationships.
  • Foster collaborations across campus and with other institutions by connecting faculty/staff to potential collaborators.
  • Work closely with University Marketing and Communications to collaborate, promote, and highlight extramural funding-related successes.
  • Systematically monitor and disseminate funding opportunity announcements to the campus community.
  • Research, identify, and disseminate information about funding sources (e.g., internal system, federal, state, and private) related to project/research ideas/interests (to individuals, groups, or entire campus).
  • Communicate with funding agency representatives on current and future grant opportunities.
  • Search and query institutional and public databases, the federal register, and other appropriate sources for relevant funding opportunities.
  • Serve as a liaison with the AASCU Grant Resource Center and other applicable resource agencies.
  • Bachelor's Degree at time of application
  • Experience in proposal writing or other professional/technical writing, including editing/proofreading
  • Basic accounting skills related to budgeting
  • Familiarity with common statistics software
  • One-on-one, small groups, and/or large-group presentation experience
  • Proficiency in Microsoft Office Suite
  • Master's Degree
  • Experience in grant writing, administration, and/or budget development
  • Familiarity with funding search resources and experience in conducting funding searches
  • Experience with private and corporate foundations
  • Knowledge and understanding of federal research compliance regulations
  • Experience in an educational setting, preferably postsecondary
  The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.   In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.   Conditions Of Appointment    Position is a full-time Academic Staff appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.   All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.   The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.   Salary Salary range of $45,000-$65,000. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).   BENEFIT DETAILS The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.   To Apply Please go to the full job posting at, and select the applicable application link.   Select the job title for which you are applying. Click the "Apply for Job" button. You must create an account and login before you can apply. If you are already a registered user, input your "User Name" and "Password” and select "Sign In." If you have not yet registered, click on "Register Now" to begin the registration process.    Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:  
  • Cover letter specifically addressing qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:   Liz Brinks Phone: (920) 465-2648 Email:   Application Deadline To ensure consideration, please submit application materials by Monday, August 31, 2020.   Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).   For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.   The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.