Vice President of Finance and Administration

Plan, Develop, Implement And Analyze the Coordination of all financial resources of the college as well as leading the college in transparent resource planning. Fiscally responsible for the Colleges budgets by providing strategic analysis and counsel on all aspects of the college’s business operations, supporting multi-year business planning. Oversees the development of annual and long-rage financial plans (operating and capital). Identifying and implementing continuous process improvement initiatives in a collaborative manner to increase the efficiency/effectiveness of college operations and business processes. Stewardship of resources by applying strong ethical business principles. Ensures alignment to the College’s strategic initiatives and finding innovative ways to leverage resources in support of the College’s mission.

Develops strategic partnerships and enterprises to enhance revenue generation within the mission of the college, including oversight of auxiliary enterprises, public-private partnerships, and other business models. Work with Minnstate and Legislative auditors to ensure compliance with financial reporting standards, stakeholders, and Minnstate policies and procedures. Responsible for all policy and procedure development and implementation for all financial and operations activities of the college. Responsible to research and implement best practices for financial operations and directs all college investments and banking operations. Advises the president and the management team on the impact of long range financial and organizational planning.

Maintains a regular relationship with Student Senates (one on each campus) by interacting with them in tuition and fee structure changes and any other operational needs. Advises and assists the College foundation board on all financial matters and ensures compliance with financial reporting standards and Minnstate policies and procedures ensuring proper return on investment (ROI). Coordinate capital and HEAPR project planning and prioritization, submission of capital projects and HEAPR requests to the system office and assist facility organization, operation and management.
Priority: A Essential: A Percent of Time: 35

PROVIDE ADMINISTRATIVE MANAGEMENT FOR THE COLLEGE
Direct and oversee buildings and grounds, food service, security, and bookstores along with other auxiliary services college-wide in a multi-campus setting. Hire, supervise, promote, discipline and terminate staff in operation departments. Assist in meeting the diversity goals of the college, including compliance with the college affirmative action program. Coordinating the Risk Management and Safety functions of the college which includes reviewing contracts and ensuring compliance with insurance requirements; analyzing and identifying risks; managing the College’ safety program including training, audits and inspections; providing policy development to maximize safety and mitigate potential risk and liability; managing claims; and oversight of the worker’s compensation program.
Hire, promote, discipline, coach and evaluate leaders responsible for budget planning, development and monitoring services, finance and accounting services, purchasing services, auxiliary services, facilities planning, construction services, custodial and safety services. Direct the development, approval and implementation of the master facilities plan and provide leadership in planning and implementation of the college’s construction and remodeling projects. Responsible to ensure that compliance with ADA regulations, OSHA regulation, local and state building codes and college security in maintained. Responsible for the safety and well-being of faculty, staff, and students by providing security services, environmental health and safety training, and developing and maintaining the college’s incident response plan.
Priority: A Essential: A Percent of Time: 35

PROVIDE LEADERSHIP AND STRATEGIC PLANNING FOR THE COLLEGE’S TECHNOLOGY INFRASTRUCTURE
Provide leadership and direction for the CIO in development of the technology infrastructure of the college to include: student and administrative networks, cyber security, interactive television, and telecommunication services, review and approve the college technology plan developed by the CIO and approve annual information systems operating budget presented by the CIO. Will ensure collaboration with the VP of Academics in all phases of technology implementation affecting academic programming and student learning.
Priority: A Essential: A Percent of Time: 15

ACT AS A LIAISON TO THE MINNSTATE VICE CHANCELLOR OF FINANCE
Develop and submit long-range facility modifications and development plans to Minnstate system office as supported by College Master Facility Plan. Direct and oversee the planning and completion of all capital improvement projects approved by Minnstate. Represent the college on Minnstate finance and facility related committees and task forces. Assist the President’s Office in presenting financial information and conducting analysis while answering questions for legislators, the media and the public.
Priority: A Essential: A Percent of Time: 5

PROVIDE LEADERSHIP TO APPROPRIATE COMMITTEES FOR DEVELOPMENT OF POLICIES, PROCEDURES AND GUIDELINES CONSISTENT WITH THE MISSION OF THE COLLEGE.
Serves on the President’s cabinet, executive council and the strategic planning committee. Act as resource for college committees for fiscal and facility related issues including participating on program reviews and in the accreditation process. Serve as liaison for the safety committee to the administrative team and as leader of college emergency response team and liaison to the System Office. Oversees college security delegations of all faculty and staff. Interacts and collaborates with college and university partners, and city and regional workforce partners to further the college’s mission. Actively participate with state and national profession organizations, as well as other colleges in order to remain current with fiscal responsibilities, educational development, theory, research, and programming.
Priority: A Essential: A Percent of Time: 5

PERFORM OTHER DUTIES AS ASSIGNED BY THE COLLEGE PRESIDENT TO ENSURE THE SMOOTH FUNCTIONING OF THE DEPARTMENT AND MAINTAIN THE REPUTATION OF THE ORGANIZATION AS A VIABLE BUSINESS PARTNER.

Priority: B Secondary Percent of Time: 5

RELATIONSHIPS
The Vice President of Finance reports directly to the President and is responsible for development of budgets and operational plans based on broad-based input, vision, mission, and strategic goals of the college. The incumbent advises the President and assists in establishing a climate conducive to quality teaching and student success that supports the mission and vision of the college.

The Vice President of Finance serves as a member of the President’s Cabinet, Executive Council, and Strategic Planning Committee. In addition, the incumbent establishes academic related policy for the college.

The Vice President of Finance prepares and communicates written, graphical, and oral reports to internal and external customers to include but not limited to administrators, faculty, staff, students, local agencies and communities. The incumbent also interacts with leadership from regional governing bodies, state and federal agencies in planning and operation of the college’s campuses. Examples of the relationships include MinnState, U.S. Department of Education, MN Attorney General’s Office, Department of Administration, Department of Finance, OSHA, MMB, city and county administrators, regional school districts, regional community and county governments, and regional funding agencies.

Provide information, leadership and supervision to staff. Interact with the Minnstate staff and the Vice Chancellor of Finance, legislators, the media and the public. Work with peers within Minnstate system on Minnstate committees and task forces.