Advisor (75% Appointment)

Wisconsin, United States
$19.00 - $21.00
Jul 30, 2020
Employment Level
Employment Type
Part Time
Position Information Title:  Advisor Essential Job Functions

This position reports to the Chairperson of Nursing & Health Studies and is responsible to provide advising support for current and prospective students and participate in recruitment and community outreach events.  The advisor communicates with prospective students and engages students in decision making processes on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs.  Ensures that students receive accurate, timely, and holistic advising services to foster student success, retention, and program completion. Creates a welcoming, equitable, and inclusive environment. As a member of the NHS team, advisors assist with maintenance of the NHS websites, program database(s), and program newsletters.

This position includes the following responsibilities:

  • Staff informational booths and meet prospective students at campus events, associate degree nursing campuses, hospitals and other employer sites.
  • Plan and present information sessions for pre-nursing students each semester.
  • Respond to prospect informational inquiries via phone, email, Client Relationship Management (CRM) system, and in-person meetings.
  • Assist prospective student academic planning (e.g., unofficial transcript review, preparation of tentative academic plans).
  • Serve as main point of contact for students and provide information about academic requirements.
  • Review transfer credit evaluations, prepare academic plans, and update student records in SIS accordingly. Facilitate student requests for transfer of upper level nursing courses.
  • Communicate with new and re-admitted RN-BSN students to orient to the nursing program, curriculum, and registration procedures and facilitate a smooth transition to the program.
  • Advise transfer pre-nursing students regarding pre-nursing curriculum requirements and application process for the Traditional BSN program. Assist with course selection and registration.
  • Collaborate with Registrar, Academic Advising, Financial Aid Offices, and other University offices.
  • Collaborate with Graduate Studies to ensure new MSN student applications are complete.
  • In collaboration with MSN chair facilitate MSN student registration for appropriate class sections.
  • Advise students in other NHS programs.
  • Serve as a main point of contact for continuing students. Refer students to appropriate resources.
  • Maintains confidentiality and accurate student records and processes to respond to academic inquiries according to established institutional and FERPA policies.
  • Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum.
  • Monitor degree progress and update student academic plans and assist with course selection and registration each semester.
  • Advise Special Students and Pre-Nursing (unlicensed ADN) Students to identify and register for courses.
  • Participate in GB Orientation for incoming freshman pre-nursing students each summer.
  • Prepare and send RN-BSN newsletter each semester. Notify students regarding registration dates, upcoming courses, faculty/program news/changes, and graduation dates.
  • Facilitate BSN@HOME processes – commitment and demographic forms, course rosters, waitlists, registration updates, reconcile rosters with SIS and provide information to the BSN@HOME Program Manager and staff. Monitor and update BSN@HOME database – document student status change upon graduation.
  • Maintain and update MSN and BSN online Orientation courses.
  • Review Academic Standing appeals/petitions for BSN students in collaboration with the Director of Academic Advising/academic Actions Committee each semester.
  • Unregistered Student Retention – Assist with review of student data and follow-up with unregistered students each semester.
  • Participate in department meetings and committees and special projects.
  • Participate in university training as relevant (e.g., computer, safety, etc.).
  • Participate in university level academic advising meetings.
  • Participate on BSN@Home Advisors Committee.
  • Complete training and attend meetings with UW Extended Campus.
  • Bachelor's degree at time of application

  • Customer service experience
  • Previous advisor or higher education experience

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource. Conditions Of Appointment Position is a part-time (75%) Academic Staff Hourly appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. Salary Hourly salary range of $19.71-$21.15.

This position would earn an additional $0.60 per hour for any weekend hours worked and an additional $0.45 per hour for any hours worked between 6 p.m. and 6 a.m.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System. To Apply

Please go to the full job posting at and select the applicable application link.

Select the job title for which you are applying.  Click the "Apply for Job" button.  You must create an account and login before you can apply.  If you are already a registered user, input your "User Name" and "Password” and select "Sign In."  If you have not yet registered, click on "Register Now" to begin the registration process. 

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

    Cover letter specifically addressing qualifications for the essential job functions Resume Names and contact information for three references

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Christine Vandenhouten
Phone:  (920) 465-2994

Application Deadline

To ensure consideration, please submit application materials by Wednesday, August 12, 2020.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.