Productivity and Collaboration Services Manager (0668U) 8901

University of California Berkeley
California, United States
Salary Not specified
Jul 30, 2020
Employment Level
Employment Type
Full Time

Productivity and Collaboration Services Manager (0668U) 8901 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Office of the CIO and Information Services & Technology (OCIO/IST) believe in and foster a workplace environment where people can bring their diverse skills, perspectives and experiences toward achieving our goals through a process of critical inquiry, discovery, innovation, while simultaneously committing to making positive contributions towards the betterment of our world.

In addition, members of the OCIO/IST community have created and endorse the following values for our organization to augment and amplify the campus principles:

We champion diversity.
We act with integrity.
We deliver.
We innovate.

Diversity, Inclusion, and Belonging are more than just suggestions for us. They are the guiding principles underlying how we come together, develop leaders at all levels of the organization, and create an environment that unites us. We affirm the dignity of all individuals, call upon our leaders to address critical issues with integrity and intention, respect our differences as well as our commonalities, and strive to uphold a just community free from discrimination and hate.


Job Summary:
Reporting to the Deputy CIO, the Productivity and Collaboration Services Manager provides oversight and strategic direction to the campus for Berkeley's suite of Productivity and Collaboration services, including Google-G Suite for Education (email, calendar, drive, etc.), Box, Zoom, Qualtrics, and Open Berkeley, the campus web publishing tool built on Drupal. Incumbent oversees procurement, integration and deployment of campuswide emerging technologies in support of organizational productivity, as well as vendor ownership of tools already in use.  The portfolio also involves ownership of the campus Developer Toolkit that includes Github, Confluence, and Jira.

In addition, the PCS Manager oversees Berkeley's accessibility team that supports accessibility testing of campus tools and provides guidance to IT units across the campus in adhering to UC and federal accessibility standards and policies. The accessibility group also participates on the UC and national stages to support a variety of education and advocacy efforts around accessibility.

Key Responsibilities include:
  • Evaluates proposals for changes to workflow and procedures within and across units and services, in alignment with industry best practices. Ensure optimal management of campus productivity tools, including Service Level Agreements, support structures and processes. Oversees the implementation of new initiatives or processes through subordinate management or supervisors/leads. 
  • Evaluates feasibility studies for new applications and / or revisions to existing systems and services. Develops proposals for executive level decision making, to include organizational impact, cost analysis and staffing requirements. Develops and implements business cases and financial justifications for centralizing campus productivity services, ensuring cost and operational efficiency.
  • In conjunction with subordinate managers, oversees the analysis of the needs of functional departments and helps to establish priorities for feasibility studies and systems design and implementation to develop new and/or modify information processing systems. 
  • Frequently interacts with peer managers across the organization on operational and strategic planning matters.
  • Coordinates with functional departments involved in system requirements, techniques, and controls.
  • Selects, develops, and evaluates personnel to ensure the efficient operation of the function. Maintains responsibility for employee performance reviews, recruitment, retention, terminations, staff development programs, and implementation of quality improvement practices. 
  • Instills strong management practices among subordinate managers to create a culture of teamwork, effective collaboration, and timely achievement of objectives.
  • Makes recommendations and implements decisions on issues (operational and budget processes, staff FTE, finance, human resources and space planning) that have department-wide impact. 
  • Advises senior management and campus-level leadership on matters concerning several functional areas, department and/or customers. 
  • Initiates and facilitates successful collaborations with administrative and academic departments, colleges and other campus organizations to understand and harmonize priorities, and ensure coherence, efficiency and utility in the management and development of services.
  • Oversees analysis and policy development for issues and processes related to Productivity Suite, Open Berkeley and campus web accessibility.

Required Qualifications
  • Uses and applies advanced Information Technology principles, theories, and concepts to manage and provide solutions to more complex and multi-dimensional problems including significant experience with ITSM or similar service management frameworks and standards.
  • Requires an in-depth knowledge of the application service delivery function and a broad knowledge of the IT organization with the ability to gather, organize and analyze data in the completion of diverse functional assignments
  • Possesses a growth mindset, with an ability to think strategically and creatively, to anticipate technology trends and to transfer that thinking into cogent plans for a large and complex organization .
  • Excellent oral and written communication skills, including the ability to effectively present technical topics to large groups with potentially varied levels of technical sophistication and develop and maintain professional relationships with campus leadership, department chairs, school/college deans, and faculty at all ranks as well as other directors and managers in academic partner units.
  • Demonstrated ability to build collaborative partnerships to improve, enhance or launch new services and support across an institution.
  • Extensive or advanced knowledge of productivity and collaborations tools sufficient for strategic planning, technology assessment and direction.
  • Extensive experience in managing technical staff and leading change management activities and managing their impact across multiple units or departments.
  • Experience in the management of ongoing technology acquisition and expansion including the ability to adapt, integrate and modify existing programs or vendor-supplied products and identify and integrate emerging technologies for use within a large and complex technical environment.
  • Demonstrated ability to lead and work collaboratively in a consensus-driven distributed matrix environment and to establish, maintain and foster cooperative working relationships with peers, staff members, users and others.
  • Demonstrated ability to work in a continuously changing and evolving technological and organizational environment and to think innovatively to conceive and develop new system solutions and procedures and to work effectively under stress, constrained resources and challenging deadlines.
  • Understands and values diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization and ability to work with a dynamic diverse faculty, staff and students.

  • Bachelors degree in related area and/or equivalent experience/training


Preferred Qualifications
  • Knowledge of UC Berkeley policies, procedures, campus organizational structure and functions.

Salary & Benefits

Salary commensurate with experience. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit