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Executive Assistant

Employer
Collin College
Location
Texas, United States
Salary
Salary Not Specified
Date posted
Jul 29, 2020

Executive Assistant

Location:
3452 Spur 399,, Collin Higher Education Center
McKinney, Texas, 75069
United States

We are searching for an experienced Executive Assistant

Job Purpose:
Provide advanced administrative support for executives, including daily coordination of the schedule of appointments, meetings, conferences (on and off campus) and travel arrangements. Take minutes when necessary. Prepare agenda and other documents and complete tasks assigned related to a variety of meetings.

Essential Duties and Responsibilities:

  • Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records. Create and maintain filing system as required by law. Proofread all work to ensure accuracy.
  • Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.
  • Assist in planning, hosting, and supporting official events sponsored by the President's Office.
  • Use current systems to acquire needed information on students, faculty loads, and budget. Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
  • Open, sort and distribute mail. Maintain filing system including correspondence and inventory records.
  • Serve as backup to other Executive Assistants. Assist the President and Executive Assistant to the President/Secretary to the Board of Trustees as needed.
  • Maintain the division website.
  • May supervise student assistants.
  • Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.
  • Perform other duties as assigned.
  • Perform all duties to maintain all standards in accordance with College policies, procedures, and core values.


Required Qualifications:

Associate degree from a regionally accredited institution and four (4) years of related experience OR equivalent combination of education and experience required. Bachelor's degree from a regionally accredited institution preferred.

Equivalency Language:
An additional two (2) years of related work experience may be substituted for the education requirement.


Knowledge, Skills and Abilities:

  • Knowledge of college policies, practices and procedures
  • Knowledge of department software
  • Knowledge of secretarial and office management practices and procedures
  • Knowledge of MS Office Suite, including Outlook, as well as Banner and purchasing software
  • Supervisory skills if appropriate
  • Organizational skills
  • Verbal and written communication skills
  • Interpersonal skills
  • Ability to operate office equipment
  • Ability to handle daily mail and email correspondence
  • Ability to manage confidential information and processes
  • Ability to manage schedules and calendars


Physical Demands and Working Conditions:
Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

***This is a Security Sensitive position. Therefore candidates will be subject to a criminal background check.***

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Employment Type: Full-time Staff
Compensation Type: Annual
Compensation Range: $48,668.00 - 55,968.00

For any employment questions, please contact HR at (972) 985-3783 or emailemployment@collin.edu .

Collin College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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