Chief Business Officer & Budget Director - IPS (Administration) - 20000000RJ
- Employer
- University of Tennessee
- Location
- Tennessee, United States
- Salary
- Salary Commensurate with experience
- Date posted
- Jul 22, 2020
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Chief Business Officers & Vice Presidents
- Employment Level
- Administrative
- Employment Type
- Full Time
Chief Business Officer & Budget Director - IPS (Administration) - 20000000RJ
Regular Full-time, Pay Grade 46
Chief Business Officer & Budget Director, IPS
Administration
The Budget Director serves as the Chief Business Officer (CBO) of
UT's Institute for Public Service. The CBO oversees budgeting,
financial administration, contractual, and business operations in
all IPS "agencies" (these are analogous to colleges in an academic
campus).
UT's six CBOs meet regularly to collaborate on university-wide
financial planning, budget development, policy development, and
business operations. The IPS CBO plays an active role in all of
these decisions. The CBO also participates in numerous
university-wide committees.
Duties and Responsibilities:
The CBO is responsible for the development and administration of
the Institute's $28 million annual budget and financial planning
processes including formulation of related policies and procedures.
This includes, but not limited to, the management, development,
reconciliation, entry, and monitoring of proposed, revised, and
probable budgets for presentation to the Board of Trustees. The
preparation and development of several Tennessee Higher Education
Commission (THEC) reports throughout the year is also required. The
CBO is a supervisory role and is responsible for developing,
guiding, and directing staff.
This position manages and directs all financial activities of the
Institute statewide from daily operations to fiscal year-end
closing, and ensure compliance with University policies and
Generally Accepted Accounting Principles (GAAP). The CBO is
responsible for the financial stability and operational efficiency
of the Institute by providing proactive leadership in managing
funds and business operations. The CBO also ensures the Institute
has adequate reserves, including plant and equipment funds;
prepares and reviews appropriate fiscal year accounting entries,
including fund balance transfers, for three budget entities;
ensures that all restricted funds, including endowments, gifts, and
sponsored projects are properly administered; approves all
sponsored project proposals; serves as the Institute's expert on
sponsored project administration; manages and responds to internal
and external audits; ensures that all business practices comply
with University and other governmental requirements; oversees IRIS
training, security, workflow, and business processes for IPS;
oversees all IPS real property and leases, endowments, inventory,
procurement cards, vehicles, and other assets; coordinates annual
Conflict-of-Interest reporting by employees and annual Professional
Privilege Tax reporting; and implements and achieves the financial
goals of the IPS Strategic Plan.
The CBO must manage, review, negotiate, and serve as the
Institute's authorized signatory for all contracts, including real
property and leases. This position serves as an integral member of
the Institute's Leadership Team and other internal committees, as
well as, represents and advocates for the Institute on numerous
system-level and Board of Trustee committees in the areas of
finance, information technology, research, strategic planning, and
human resources.
This position must prepare Institute-wide comparative studies,
trend analysis, and ad hoc reporting for the Institute's Vice
President, Leadership Team, UT system administration, and other
internal and external stakeholders. The CBO assists IPS agencies
and Executive Directors with resources, efficiency analyses, policy
guidance, and operational decisions. The CBO is also responsible
for the coordination, direction, and sharing of budget and
financial communication with Institute business managers and staff.
The position performs other administrative duties as needed and
required.
Required Qualifications:
Education:
Bachelor’s degree required.
Accounting or Finance disciplines preferred.
Experience:
Minimum of five (5) years
financial, budgeting, and accounting with a minimum of three (3)
years of leadership/managerial experience.
Preference for experience in higher education financial management,
budget analysis, fund accounting, and sponsored projects
administration. Preference for experience with governmental fund
accounting and evidence of progression in career (growth in
responsibilities).
Skills:
The CBO must have knowledge of
Generally Accepted Accounting Principles (GAAP), governmental and
fund accounting, and the ability to demonstrate technical
expertise.
The CBO must have the ability to: analyze and continuously improve
complex financial and administrative processes; effectively
communicate, orally and in writing, complex financial and
regulatory information to non-financial audiences; design, develop,
maintain, and report from Excel spreadsheets, using advanced
methods such as pivot tables, functions, and charts; develop
budgets, financial projections, and analyses to support decision
making; manage several complex projects simultaneously, such as
developing and implementing a new financial software,
re-engineering business or administrative processes while leading
committees and task forces; interact effectively with a diverse set
of leaders, including such groups as UT's Board of Trustees,
President's staff, high-level state officials, executives from
major customers and vendors, and IPS advisory committees.
The incumbent must possess good business acumen, strong
interpersonal and decision-making skills along with the ability to
think analytically and conceptually. The ability to develop,
sponsor, or support the introduction of new and improved methods,
procedures or technologies; strong leadership skills and knowledge;
and the ability to supervise accounting, administrative, and
support staff is required.
The preferred skills include knowledge of higher education
financial processes and generally accepted business practices and
the knowledge of University Fiscal policy and ERP accounting system
(SAP).
Behaviors:
The CBO must be able to maintain respect and trust within the
Institute. This position requires integrity, honesty and good
ethics to successfully work with all levels of the University of
Tennessee system.
Location:
The position is based in our Knoxville, TN location.
Salary is based on a combination of professional experience and
qualifications.
For best consideration, applications should be submitted by August
7, 2020.
Applicants should apply electronically at: https://hr.utk.edu/staff-positions/
Please submit a resume with a minimum of three references. Position
is open until filled.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job: Executive/Administrative
Primary Location: US-Tennessee-Knoxville
Organization: Ips-Administration
Schedule: Full-time
Campus/Institute: Institute for Public Service
For more information and to apply, please visit: https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=20000000RJ&tz=GMT-04%3A00&tzname=America%2FNew_York
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
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