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Police Clerk

Employer
Mount St. Joseph University
Location
Ohio, United States
Salary
Salary Not Specified
Date posted
Jul 15, 2020


Status: Non-Exempt

Classification: Full-time

Purpose: Under the immediate supervision of the Police Chief, Lieutenant, Sergeant, or on-duty supervisor, this person is responsible for providing various clerical related duties to support the services of the University and the Campus Police Department.

  • Maintains and updates the current Crisis Management Plan
  • Maintains and updates the Campus Police Department’s web page
  • Assists with the collation, coordination, and review of Clery related documents to include: gathering crime and disciplinary referral data from various internal and external sources, such as the Office of Student Affairs and local law enforcement agencies
  • Ensures compliance with the daily crime and fire log requirements
  • Greets visitors to the Campus Police office and notifies the staff of their arrival
  • Answer telephone calls to the Campus Police office
  • Make and print ID cards
  • Order and maintain a supply of office supplies
  • Assist in making “No Parking” signs
  • Enter purchase order information
  • Assist with scheduling of Student Dispatchers
  • Enter Incident Reports into the Records Management System (RMS)
  • Provide directions and other information
  • Distribute and review email messages
  • Receive incoming calls to the Campus Police office
  • Maintain radio contact with on-duty officers
  • Monitor surveillance cameras
  • Contact Hamilton County Communications Center during a time of an emergency
  • Other duties as assigned by a supervisory officer


Primary Contacts: Students, staff and guests

Supervision Exercised: None

Supervision Received: Immediate Supervision – Lieutenant, Sergeant, or On-Duty Supervisor

Qualifications

​​​​​​A demonstrated ability and commitment to diversity, equity, and inclusion.

Education: High School Diploma

Experience: 1 Year related experience preferred

Specialized Training: Training will be provided in order to demonstrate the ability to use Police Department radio; telephone; copy machine; fax machine; and, video cameras. Training to allow for the use of the RCIC system.

Skills/Attributes:

Customer Service:

  • Provide exceptional service in all responsibilities and interactions with students, staff, and guests while demonstrating versatility in handling each situation.
  • Adapt, willingly and quickly, to changing needs and priorities of students, staff, and guests with the expectation that the person can identify and anticipate the needs of the customer.
  • Demonstrate an ability to recognize, appreciate and serve culturally diverse populations and other special needs of customers.
  • Demonstrate and enthusiastic approach to assigned duties.


Teamwork:

  • Collaborate and communicate with other members of the Campus Police Department staff in order to make a cohesive working relationship
  • Collaborate. Communicate and cooperate with other Campus Police staff members in order to achieve Department goals
  • Willingly assist with other Campus Police Department responsibilities, as needed


Communication:

  • Develop and maintain an effective, productive and courteous relationship with students, staff, and guests while maintaining a professional attitude.
  • Demonstrate strong interpersonal and organizational skills
  • Be courteous and respectful
  • Demonstrate strong written, verbal and electronic communication skills.
  • Communicate clear and concise information while listening well to others.


Initiative:

  • Take immediate and independent action when necessary
  • Accomplish assigned tasks while being cognizant of assigned deadlines and ensuring proper follow-up is completed when needed


Technical:

  • Proficient in Microsoft Office and Excel
  • Demonstrate an understanding of how to use the current video camera system
  • Demonstrate the ability to use a police radio system
  • Demonstrate the ability to use the current ID system


Physical Demands:

  • Long periods in a seated position
  • Extensive customer contact
  • Maintain confidentiality


To apply, please upload a cover letter, resume, and contact information with three professional references.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

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