Director of Fiscal and Personnel Services, College of Humanities and Sciences

The Director of Fiscal and Personnel Services for the College of Humanities and Sciences (H&S) is the chief financial officer for the College and, as such, has fiduciary responsibilities for all funds allocated to H&S. These include general funds, restricted, designated, and UM Foundation accounts. The College of Humanities and Sciences is about a $20M operation with over 20 departments and programs. The Director serves as the liaison between various University of Montana offices and units including the H&S Dean’s Office, H&S administrative and budget personnel, H&S chairs and directors, Human Resource Services, the Office of the Provost, Planning, Budget & Analysis, the University of Montana Foundation, and other UM administrative offices as needed.

The position reports directly to the Director of Academic Budgets and Personnel with a dotted line relationship to the Dean of the College of Humanities and Sciences. Furthermore, the position is accountable to the Dean and Director for all fiscal and personnel procedures and policies of the University of Montana and the Montana University System (MUS).

The job expectations for this position include:

  • Independently develops and manages budgets, including planning, assessing, forecasting, consulting, and reporting for all financial accounts within the College.
  • Works closely with and in response to fiscal planning needs and goals specified by the Dean and Associate Deans of H&S.
  • Supervises Budget Analysts in H&S – there are currently six who are in different departments within the College. Supervision activities include:
    • Holding regular meetings; ensuring that the employees have adequate knowledge of procedures and systems
    • Identifying training opportunities; assisting the staff to work effectively within their programs and units; and completing annual performance reviews
  • Provides financial and personnel-related feedback to the Department Chairs, Program Directors, and the Deans.
  • Directly supervises at least one staff member within the Dean’s Office, which might include the Executive Assistant to the Dean and Office Manager, and any student employees dealing with financial and/or personnel matters.
  • Ensures that administrative personnel meet deadlines, complete work accurately, and follow fiscal policies and procedures.
  • Other responsibilities as assigned.

This position requires incumbent to develop expert knowledge of University policies, State of Montana regulations and governmental accounting principles; develop advanced proficiency in Banner SIS, UMDW and State accounting system; and develop a working knowledge of database management systems and presentation technology.

Required Education and Skills
  • Bachelor’s degree in accounting or a related field, as well as at least five (5) years of related professional experience; or any combination of experience and education that would provide the competencies required to successfully discharge the duties assigned to this position.
  • Experience with human resources and financial management systems in a work environment, preferably in an academic setting.
  • Ability to assess financial statements to determine anomalous activity, new or recurring trends and less obvious transactions.
  • Ability to predict and assess outcomes.
  • Proven ability to complete financial transactions, track activity and reconcile connections within a wide array of funds and accounts.
  • Be results-oriented, committed to deadlines, and capable of developing and executing intelligent work plans.
  • Excellent planning and organizational skills with attention to detail and a high level of accuracy.
  • Advanced knowledge of financial planning and forecasting, reconciliation, budgeting, and the principles and practices of accounting, including Generally Accepted Accounting Principles (GAAP).
  • Excellent communication skills with strong clarity in spoken and written words.
  • Strong ability to work collaboratively, cooperatively and respectfully with a wide range of colleagues.
  • Ability to handle stressful situations and possesses skills in identifying workable solutions.
  • Demonstrated ability to remain calm, cooperative, professional and positive in all situations.
  • Proven strength in exercising sound judgment consistently and predictably.
  • Ability to use a high-level of discretion and maintain a high level of confidentiality.
Preferred Qualifications
  • Master’s degree in Business Administration or Accounting (or equivalent education and work experience), including accounting coursework; and at least three years of job-related experience in office management in a supervisory capacity, with experience in performing accounting functions in a financial management system.
  • Experience with supervising staff.
  • Experience in higher education and working knowledge of UM.

Position Details
  • Position is full-time, 1.0 FTE, Montana University System (MUS) Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
  • Salary for this position is $65,000 - $75,000 per year commensurate with qualifications.

About the College of Humanities of Sciences and UM

The mission of the College of Humanities and Sciences is to pursue academic excellence by providing unique educational experiences through integration of the liberal arts, graduate study, and professional training with international and interdisciplinary emphases. As the intellectual core of the University of Montana, we fulfill the central purpose for which the University was chartered in 1893 by providing a liberal education and integrated knowledge of the humanities and the sciences.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: August 13, 2020 by 11:59 PM (Mountain Time)

Applications received by this date will be guaranteed consideration. Application review will begin after date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

  • Cover letter – describing research interests, experience, career goals, and your fit for the position
  • Detailed CV - listing education, publications, skills, etc
  • Names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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