Program Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Jul 07, 2020
Employment Type
Full Time

General Summary/Purpose:

The ACCELERATE project is seeking a Program Coordinator to support program management functions of the ACCELERATE program based at JHU School of Medicine. The ACCELERATE program delivers services and provides technical assistance to National HIV/AIDS programs in India for comprehensive HIV prevention and treatment targeting key populations.

The Program Coordinator provides high-level management of daily operations and of financial and administrative systems and processes for the cooperative agreement- funded program and facilitates the main administrative function for the team in Baltimore in conjunction with the team and partners in India. The incumbent must be able to work well as an integral part of a team, must be able to prioritize and respond to priorities assigned by others, and must be able to take direction. Success in this position requires an ability to conceptualize, implement, and maintain systems that ensure the orderly and timely progress and completion of multiple high priorities.

The Program Coordinatorwill have wide ranging responsibilities and work with academic faculty at Johns Hopkins School of Medicine and School of Public Health as well as program staff based in India to support the vision and management of the ACCELERATE program. The position requires flexibility and willingness to assume varied duties and projects with an emphasis on administrative and financial tasks. We are seeking someone who will work as part of a dynamic team, pro-actively meet administrative needs, can juggle multiple, competing priorities, and will enthusiastically ensure smooth and timely flow of work in support of an international service implementation project.

Specific Duties & Responsibilities:

Admin and task-management

  • Maintain and oversee task management system for JHU team, follow-up with team members to complete tasks and support documentation of team progress
  • Schedule calls with JHU and India teams, attend calls and take minutes, follow-up on action items
  • Provide ad-hoc administrative duties as they arise to support the technical team based at JHU
  • Format and proofread reports, presentations, publications, and protocols
  • Provide direct administrative support to the Program Officer, Project Administrator, and Budget Specialist

Finance

  • Prepare travel reimbursement for team members and request additional documentation, when needed
  • Assist with travel card and procurement card approvals
  • Maintain contact with subaward partners and contractual partners to request timely submission of reports and invoices
  • Coordinate contract management in JHU systems
  • Process awards/modifications/ and payments for subawards in coordination with finance team
  • Track project/finance deadlines and coordinate to keep the team on track
  • Coordinate monthly finance team meeting
  • Organize and support travel bookings for team members and program guests
  • Provide procurement support in US and India

Programmatic:

  • Maintain email communication and stay up to date on programmatic documents sent through email on upcoming plans and priorities
  • Conduct literature reviews as needed to inform programmatic activities
  • Support content development and finalization of reports and help track reporting deadlines
  • Contribute to data analytics and visualizations and help lead improvements for reporting structure and content
  • Manage and help organize events such as: team meetings, retreats, team building activities, conference logistics, team travel
  • Maintain documentation and knowledge management system for filing, classifying, and tracking documents and supporting resources
  • Support the development of program related protocols and implementation resources

Minimum Qualifications:

  • High school diploma or GED required;
  • At least 5 year’s experience working in a fast paced office environment
  • Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Bachelor’s degree strongly preferred.

Special Knowledge, Skills, and Abilities

  • Experience in global health programming
  • Advanced computer skills with strong Excel, Microsoft Word and PowerPoint skills (and including MS Office applications)
  • Excellent organizational and administrative skills with strong attention to detail and timeliness
  • Ability to develop routines to manage workloads and organize work efficiently
  • Readiness to interact with a variety of people and assume diverse duties and tasks
  • Experience with USAID and donor relations preferred
  • Desire to work closely with others as part of a dynamic and dedicated team
  • Knowledge of administrative processes and approaches and financial knowledge base line

Classified Title:Program Coordinator
Working Title: Program Coordinator ​​​​​
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range:$19.82 - $27.27 (commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm, 40 hours/week
Exempt Status: Non-Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10002813-SOM DOM Infectious Disease
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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