Administrative & Budget Assistant

Posting Details

Vacancy Number
S01245
Position Title
Administrative Specialist
Working Title
Administrative & Budget Assistant
Competency Level
Journey
Dept/School
University Advancement - 50000
Primary Purpose of Organizational Unit

The division for University Advancement responds to the needs of a variety of external and internal constituents in achieving its primary goals to: 1) Increase private financial support for prioritized university programs and activities, and 2) Improve external relations for the university through effective board management and donor stewardship. The division strives to raise funds, as outlined by the Chancellor’s vision statement and strategic plan, from the private sector to further the university mission of pursuing the resources that will enable our faculty and students to excel, and becoming intensely regionally engaged. In doing so, the division plans strategically to facilitate the identification, cultivation, solicitation and stewardship of all constituencies, and seeks to positively promote the university. The division’s fundraising efforts are enhanced by effective partnerships with components of the campus community as well as external audiences including alumni, parents, corporations, foundations, legislators, volunteer board members and friends. Development areas include major gifts, planned giving, corporate and foundation relations, annual giving, UNCW constituent liaison and alumni relations. Prospect management and research, advancement services, and external and donor relations are support services for the fundraising activities of the division.

College
University Advancement - 50000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Wise Alumni House
Brief Summary of Work for this Position

This is an exciting opportunity to join a nationally recognized development team that values innovation, collaboration and accountability and is dedicated to the university’s mission as well as the mission of the division.

The Administrative and Budget Assistant provides administrative and financial oversight assistance to the Office of Alumni Relations, the UNCW Alumni Association as well as all University Advancement staff housed at the Wise Alumni House.

Key responsibilities:
*Provides clerical and budgetary support for the Alumni Relations team and the Alumni Association
*Manages calendar appointments, travel, reimbursements for Alumni Relations staff and all University Advancement staff housed at the Wise Alumni House
*Monitors and manages multiple funds for reporting and tracking expenditures, as well as assisting in budget preparation
*Manages data in Raiser’s Edge in coordination with Alumni staff, advancement services, events and board management & communications
*Supervises student workers and volunteers

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred education, professional skills and experience

• Associates degree or higher education
• Knowledge of UNCW practices and procedures in regard to business transactions and ability to implement appropriately
• Ability to quickly form positive relationships within University Advancement and across campus to promote assigned initiatives
• Experience working in a fast paced environment using diplomacy to move initiatives forward in a positive manner
• Experience/proficiency with Banner Finance
• Experience/proficiency using Chrome River
*Superior verbal and written communication, interpersonal, relationship building, creative problem-solving skills

*Proven ability to manage and reconcile multiple funds

*Demonstrated ability to work interdependently and independently in a collaborative environment

*Ability to request and interpret complex data reports

*Computer literacy using Microsoft Word, Excel and Outlook is fundamental

*Competency in navigation and use of the university’s database (Raiser’s Edge) and other development related software is essential

*Must possess a passion for service excellence, integrity, a positive outlook, commitment to highest standards of donor ethics, a strong work ethic, be self-motivated and committed to high performance and dedication to the value of higher education

Required Certifications or licensure

N/A

Recruitment Range
$33,800 - $37,500
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday, occasional weekend and nights
Work Hours
8:00AM - 5:00PM, flexibility required
Anticipated Ending Date if Time-Limited

Position Number
1719
Job Posting Date
10/16/2020
Posting Close Date
10/30/2020
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
http://jobs.uncw.edu/postings/19052
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. (HISTORICAL) List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Briefly describe your experience managing budgets, creating purchase orders and reconciling monthly expenses.
   
   (Open Ended Question)
   
   
2. * Describe your experience using Microsoft Outlook in the support of an executive or administrator.
   
   (Open Ended Question)