Clerical Specialist 2, Part-time
Albany Campus, Albany, OR
Provides clerical support for the development and delivery of LBCC
Extended Learning programs. Performs a variety of office and
general clerical duties for staff, instructors, students, and the
public. Position is based primarily at the Albany campus, but may
also serve other LBCC locations as needed.
Education and Experience:
Position requires a high school
diploma or equivalent.
Licenses and Certifications:
Requires a valid Oregon
Knowledge and Skills:
Requires basic knowledge of general
office practices, procedures, office technology and computer use.
Requires proficiency in Excel spreadsheets and word processing,
with attention to detail and accuracy of data entry and proof
reading. Requires excellent communication skills, verbally and in
writing. Must have the ability to meet timelines, track and
complete projects efficiently and effectively.
Must be able to perform the duties of the
position efficiently and effectively with minimal supervision.
Requires the ability to make independent judgments for the health
and safety of people and property. Must be able to prepare, with a
high degree of accuracy, routine or customized reports,
correspondence or materials using word processing, spreadsheet,
database, and/or online applications. Requires the ability to
learn, understand and apply college rules, regulations and
policies, as well as those policies specific to the Extended
Learning department. Must have the ability to operate general
office equipment and computers. Must be able to organize and
prioritize tasks in order to meet schedules and timelines. Requires
ability to communicate with peers and other college staff or public
in a manner that reflects positively on the department and the
college. Must be able to work respectfully with individuals from
all cultures, backgrounds and perspectives.
Knowledge and understanding of community education, recreation,
special events or related program development is preferred.
Knowledge and experience with social media for the workplace,
google applications, and online registrations systems is
A minimum of two years general office or related experience is
preferred. One year of related coursework may substitute for one
year of general office experience.
Experience in student services or program planning is
Physical Requirements and Working Conditions:
Position may require periods of standing, lifting of light to
medium weight materials (10 to 50 pounds), and walking. Learned
physical skill is required to operate a computer and other office
equipment. Must be able to communicate effectively in person and
over the phone.
Work is typically performed in an office setting with little or no
exposure to health and safety hazards. Substantial time is spent
working at a computer. Schedule requires working some evenings with
variation during breaks between terms and peak times. May require
some early/late hours and some Saturdays. Requires travel between
LBCC Benton Center and other locations within Linn and Benton
counties. Must provide own transportation.
Assists the Director of Extended Learning and the EL team with
noncredit schedule preparation, class planning, data entry,
development of course outlines, and other misc. tasks as assigned.
Helps to serve and maintain good communication with LBCC part-time
faculty. Provides information about classes and programs to staff,
students, and the public.
Provides clerical support including, but not limited to, typing and
proofing facility use applications, preparing third party
agreements, forms and reports related to classes scheduled at
Senior Centers, Libraries, partner facilities and other various
Assists with facility logistics, which may include scheduling audio
visual and media needs for classes, verifying dates, summarizing
rentals, and updating schedules as directed. Monitors enrollment
and course cancellations. Accepts and processes registrations as
needed. Compiles data, types reports, updates data list and
organizes computer files. Accepts and processes registration as
Performs various services, including both on-site and offsite
activities to support the instructional programs throughout Linn
and Benton Counties. Collects registrations and distributes
promotional materials each quarter.
Assists with scheduling instructor evaluations. Updates
evaluation-tracking list, prepares packets for evaluations,
contacts instructors, tallies and processes results, distributes
results to instructors, makes copies, files and archives records
per procedures. Provides additional assistance with evaluation
processes as needed.
Provides excellent customer service and receptionist duties for the
Extended Learning department. Serves as a first responder to
inquiries, takes messages, explains policies and procedures,
answers questions and handles routine problems and complaints.
Refers students to various services. Follows college and Extended
Learning dept. guidelines for handling and referring significant or
Participates with other staff in developing and implementing
process improvements in customer service and other areas as
Performs other related duties as assigned.
Please complete the online application and upload or attach the
following required documents:
- Cover Letter
Transcripts from institutions outside of the United States must be
accompanied by an international credential agency evaluation. Click
for a list of agencies who perform these
Applications are reviewed for minimum qualifications. In order to
be considered, your application must clearly show you meet the
minimum qualifications for this position.
U.S. Veterans must attach proof of honorable discharge (Form
DD-214, Copy 4) to their application to qualify for veteran’s
Proposed Start Date:
Full-time or Part-time
Number of hours/week:
Open Until Filled:
Special Notes to Applicants:
As a condition of employment, all new employees are required to be
compensated via direct deposit.
LBCC is an Equal Opportunity Educator and Employer.
LBCC offers a pay incentive to eligible employees who demonstrate
proficiency in conversational Spanish when evaluated and formally
certified by a college-approved professional or agency. Eligibility
to apply for and receive bilingual pay incentives for Spanish and
languages other than English are subject to the provisions of
Administrative Rule 6025-06. For more detailed information, please
LBCC Bilingual Pay Incentive Administrative Policy
Required fields are indicated with an asterisk (*).
- * How did you learn about this position? Please select one.
- Latinos in Higher Education
- HERC-Higher Education Recruitment Consortium
- Chronicle of Higher Education
- State Employment Department
- LBCC Employment Opportunities Website
- Other, specify below
- If you selected other above, please specify the website or
other resource from which you learned of the position.
(Open Ended Question)
- Cover Letter
- Academic Transcript
- U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4