Sr. Financial Analyst

General Summary/Purpose:

The Johns Hopkins Biomedical Engineering (BME) is an interdisciplinary department with 8 affiliated centers and institutes that are part of a joint collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.

The Senior Financial Analyst (SFA), reporting to the Financial Manager, leads budgeting and finance activities for the Department of Biomedical Engineering. The SFA will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary and sponsored budgets, plan and determine costs of business activities; recommend budget adjustments and other cost improvement measures and close out terminated grants and contracts, transfer funding and produce summary documents. This position will also ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions. The SFA will also participate in financial analysis tasks and project management support for initiatives.

Specific Duties and Responsibilities:

I. Grant Management:

• Manage post-award process including but not limited to allocation of budgets
• Coordinate the timely and accurate set up of payroll per grant guidelines
• Process journal entries and cost transfers as needed, reconcie reports and research related payroll and financial data
• Produce specialized sponsored research/project financial reports utilizing institutional and/or departmental systems
• Provide guidance and oversight so that grant/contract funds remain in compliance with University and award/contractual guidelines, including recommendations to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance
• Act as key contact for Shared Services Sponsored Projects as part of the grant/contract fiscal reporting processes, including the grant/contract closeout and Financial Status Reporting process
• Act as key contributor in the annual budgeting process by providing research salary and support information
• Generate monthly, periodic and/or ad-hoc financial reports to conduct financial review meetings with Faculty. This includes control salary, faculty sponsored salary, sponsored deficit report, and unbilled sponsored revenue reports – resolving issues as necessary.
• Ensure proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University policies
• Review of effort reports and payroll prior to release to Faculty for signoff

II. Financial:

• Interpret data to determine past financial performance and/or to project a financial probability for users who must make economic or business decisions
• Develop complex financial reports for forecasting, trending and results analysis
• Develop and oversee the maintenance of account budget monitoring systems
• Monitor, identify and communicate over-expenditures to faculty and administrative staff; also, recommend actions and resolutions for funding shortfalls
• Recommend budget adjustments, and other cost improvements measures
• Keep abreast of laws and regulations, and apply them in order to maintain up-to-date compliance with all sponsored and non-sponsored accounts
• Identify high-risk subrecipients and maintain compliance with the subrecipient monitoring policies and procedures
• Oversee the procurement process for all assigned accounts. This includes approving procurement cards transactions (by the monthly deadline) and travel reimbursements, while reviewing account balances prior to order submission.
• Provide and assist with the training on policies and procedures
• Lead various special projects and resources for initiatives, as assigned
• May direct the activities of staff or a function, and represent the function at meetings

III. Financial Analysis:

• Extract financial data from various accounting and information systems and perform complex statistical, financial and cost accounting analysis of data
• Perform in-depth analysis on budget performance, investigate variances, provide justification, and communicate to leadership as requested
• Assist in researching expense and volume variances
• Seek to resolve any expense posting errors and communicate proper expense allocation as needed
• Complete monthly reconciliation for the department accounts and analyze budget patterns and project expenditures

IV. Financial Reporting:

• Assist management in updating/preparing departmental dashboard and executive summary
• Develop reports for forecasting, trending, and results analysis
• Generate and distribute monthly reports, and create new reports and templates to improve monitoring of revenues/expenses within the department
• Prepare, assemble, manipulate, and/or format data files, ad-hoc reports and briefing presentations, using SAP and various software applications and financial tools
• Ensure expenditures for budgets are monitored and reports are prepared to maintain balanced accounts
• Utilize analytical competency in order to gather and interpret data, as well as proficiency with financial reporting systems to build reports

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor’s degree in finance, accounting, or other related field required
• Five years progressively responsible related financial analysis/accounting experience required
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

  • JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Work experience in a research, academic or university environment, and strong knowledge of SAP
• Proficiency in COEUS and JAWS/SWIFT

Special Knowledge, Skills, and Abilities:

• Possess collaborative working style with excellent consultative, project management, analytic, problem solving, and presentation skills
• Demonstrated skills in quantitative financial analysis, including the development of financial models used to forecast financial results under different scenarios and manage financial performance
• Must have strong knowledge and skills in Microsoft Excel
• Well-developed written and verbal communication skills
• Must be well organized, flexible, and able to independently manage multiple challenging projects simultaneously in a fast-paced work setting
• Demonstrated ability to build strong relationships with people at all levels of the organization
• Working knowledge of general accounting principles and practices required in the preparation of complex and detailed financial and budgetary analyses in order to address a variety of financial issues/problems
• Demonstrated ability to lead projects and teams, and formulate and implement standards and procedures to ensure compliance with financial policies

Supervisory Responsibility:

• Partial oversight of a Budget Analyst position

Classified Title:Sr. Financial Analyst
Working Title: Sr. Financial Analyst ​​​​​
Role/Level/Range: ATP/04/PD
Starting Salary Range:$59,000 to $80,000 per year
Employee group: Full Time
Schedule: Monday through Friday
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 60008251-Center for Imaging Science Admin & Fin
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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